Executive Assistant Job at Kittitas Interactive Management in Yakima

Summary

The primary role of the Executive Assistant is to maintain and ensure the smooth operation of the day-to-day business of Kittitas Interactive Management (KIM) while providing administrative support to the Executive Leadership Team (ELT).

Salary

$25 - $29 per hour

Essential Duties and Responsibilities

• Opening and closing of the 6th floor office area
• Ensuring rest rooms on the 2nd, 3rd, 5th, and 6th floors have proper supplies
• Receive mail deliveries and deliver to the appropriate manager
• Coordinating calendar(s) for Administrator and other ELT members.
• Creating communications on behalf of the Administrator such as proposals, announcements, memos, and correspondence to other departments.
• Assisting other departments with daily tasks, i.e. scanning and filing.
• Creating and coordinating manager meetings, agendas, and drafting meeting minutes.
• Attend meetings in the absence of executives and take meeting minutes to discuss with executives.
• Interpret and communicate executive intent to other employees
• Serve as a contact to employees or other stakeholders inside and outside the organization
• Establish a relationship with property management and facilitate any building maintenance as it arises
• Deal with sensitive, complex and highly confidential information
• Serve as a liaison for internal and external clients, including screening phone calls, facilitating client communications to the appropriate client service staff, and following up with clients, when appropriate
• Assists in the coordination, supervision, and completion of special projects and tasks, and assures completion of departmental objectives
• Maintain a clean office environment
• Ability to work out of other office locations as needed
• Other office administrative tasks as assigned.

Education and Experience

• Minimum age of 18 years.
• Advanced knowledge of Microsoft office products
• Current criminal background check, cleared by DSHS before working alone, unsupervised with clients.
• Ability to follow instructions, organize and set priorities, and the ability to work well with other staff and clients, exhibit job-related competency and ability to make independent judgments.

Certificates, Licenses and Registrations

• None required

Benefits

• 401(K)
• Dental Insurance
• Health Insurance
• Paid Time Off
• Vision Insurance
• Employee Assistance Program