Executive Assistant (Mayor) Job at City of Athens Ohio in Athens

The Executive Assistant (Mayor) is responsible for the administrative and clerical support for the Mayor's office. This includes management of citizen appointed boards and general support of the Mayor's duties. This position is a direct appointment of the Mayor in the unclassified service of the City, and is covered by the Fair Labor Standards Act.

Competitive Benefits Package:

• Comprehensive low-cost, low-deductible health plan, among the most affordable in the state.
• Vision and Dental Insurance
• Life Insurance
• Pension: 14% public employee pension match through OPERS.
• Paid Parental Leave
• Paid Holidays, Sick Leave, and Vacation Time
• Complimentary Fitness Center Membership
• Medical and Childcare FSA

POSITION SUMMARY:

The Executive Assistant is responsible for the administrative and clerical support for the Mayor's office. This includes management of citizen appointed boards and general support of the Mayor's duties. This position is a direct appointment of the Mayor in the unclassified service of the City, and is covered by the Fair Labor Standards Act.

ESSENTIAL FUNCTIONS:
• Prepares and submits legal advertisements.
• Provides administrative and clerical support for the Mayor's office.
• Assists the Mayor with correspondence, meeting scheduling, travel management and proclamations.
• Maintains details of appointed Mayoral boards and commissions, including secretarial duties for the planning commission and community improvements corporation.
• Oversees and manages the city's banner program.
• Writes and vouchers purchase orders.
• Purchases equipment and supplies.
• Prepares spreadsheets and documents.
• Prepares correspondence and reports.
• Greets visitors and answers telephones.
• Tracks contracts, leases, easements, and other long-term city obligation.
• Secretary of Board of Controls (meetings, minutes, project knowledge).
• Assumes other responsibilities and performs other related duties as needed.

POSITION QUALIFICATIONS & SPECIFICATIONS:
• Meet the attendance requirements of the position.
• Ability to work with confidential information.
• Ability to work with the public and government officials.
• Excellent written, oral, math, organizational and interpersonal communications skills.
• Extensive experience with spreadsheets, word processing and database operations, preferably with Microsoft applications.
• Obtain and maintain Notary Public Commission.
• Completion of high school or vocational school. A two-year post high school degree preferred.
• Minimum of two years' experience in an office environment.

This is a general description intended to provide general duties and qualifications. Any one position may not include all the duties listed, nor do the examples cover all the duties that may be performed. It is not intended to cover all situations, or all necessary qualifications. Job descriptions are subject to change.

The City of Athens, OH is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

This posting will remain open until filled. Please submit questions to humanresources@ci.athens.oh.us