Executive Assistant Job at CBIZ in Great Neck

CBIZ is assisting our client in their search for an Executive Assistant based in their Great Neck, NY location. We are seeking a highly organized and detail-oriented Executive Assistant to support the executive team within the healthcare sector. The ideal candidate will possess strong communication skills, exceptional time management abilities, and a proactive approach to problem-solving. This role requires discretion and professionalism in handling sensitive information.

Key Responsibilities

• Administrative Support
  • Manage executive schedules, appointments, and travel arrangements.
  • Prepare meeting agendas, take minutes, and follow up on action items.
  • Draft, edit, and proofread correspondence, memos, policies and reports.
• Communication Liaison
  • Serve as the primary point of contact between executives and internal/external stakeholders.
  • Handle incoming and outgoing communications efficiently and professionally.
• Project Coordination
  • Assist in the planning and execution of special projects and initiatives.
  • Monitor progress and ensure timely completion of assigned tasks.
• Data Management
  • Organize and maintain confidential files and records.
  • Utilize healthcare software and systems for data entry and retrieval.
• Office Operations
  • Coordinate office services and supplies to ensure operational efficiency.
  • Oversee event planning and logistics for meetings and conferences.
• Financial Administration
  • Manage expense reports and budgeting activities.
  • Assist with invoicing and financial tracking as needed.

Qualifications

• Bachelor’s degree in Business Administration, Healthcare Management, or related field preferred.
• Proven experience as an Executive Assistant or similar role, preferably in healthcare.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and work under pressure.
• A strong adherence to discretion and confidentiality.
• Ability to work evenings and weekends as needed.
• Experience as a self-starter and ability to work autonomously.