Executive Assistant Job at Grant Martin & Associates in Markham

We are looking a highly organized and proactive Executive Assistant (“EA”) to provide dedicated support to both the President and General Manager in our food and hospitality company. You will be a key team member in supporting the executive team, helping multiply the productivity of executives, and swiftly provide the right solutions in ever changing circumstances. The ideal EA will excel in a fast-paced environment, possess excellent verbal and written communication skills, and have a keen eye for detail.

Duties:

Administrative Support: Manage executives’ calendars, schedule meetings, coordinate travel arrangements, appointments, and correspondence to maximize productivity.

Communication Management: Serve as a point of contact for internal and external communications, preparing reports, presentations, and correspondence. Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-ups, ensuring effective communication across the organization.

Project Management: Assist with various projects by tracking progress and providing regular updates to ensure a timely completion of deliverables.

Office Management: Ensure the office runs smoothly by managing supplies, resources and morale.

Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.

Research and Analysis: Conduct research and compile data to support decision-making processes.

Requirements:

Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role, preferably supporting senior executives.

Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Exceptional Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines with precision.

Strong Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.

Attention to Detail: Strong focus on accuracy, with the ability to ensure that all documents and communications are completed to the highest standard.

Adaptability and Resourcefulness: A proactive, problem-solving attitude, with the ability to handle changing priorities and adapt to a family-owned business environment.

Discretion and Integrity: Ability to handle sensitive information with the utmost confidentiality.

Alignment with Company Values: A customer-focused and community-minded approach, demonstrating integrity and a commitment to quality.

Great people, making great meals, for a great future.

Job Type: Full-time

Schedule: Monday to Friday

Work Location: In person