Executive Assistant Job at Caztek in Saint Paul

About Caztek
At Caztek, we’re not just building solutions—we’re shaping the future. Our consultancy thrives on a dynamic,
fast-paced environment where creativity meets engineering. We work at the intersection of design, technology,
and problem-solving, constantly pushing the boundaries of what’s possible. As a small but powerful team, we
handle multiple projects across various industries, delivering innovative, high-impact results.

Position Overview
We are seeking a highly motivated, energetic, and adaptable Executive Assistant to support our Founder &
President, Casimir Sienkiewicz. This role is ideal for a proactive professional who thrives in a dynamic
environment and enjoys tackling new challenges every day. You’ll be at the heart of our operations, playing a
crucial role in ensuring that the President stays focused on strategic priorities while managing the day-to-day
flow.

Key Responsibilities
• Manage the President’s calendar, ensuring seamless scheduling and prioritization of internal and
external meetings.
• Act as a gatekeeper for the President, handling incoming communications, filtering, and responding as
necessary.
• Executive Email Management: Handles day-to-day management of the Presidents email
communications, including timely responses, screening for priority items, and flagging messages that
require the President’s input. Composes draft correspondence on behalf of the CEO for review.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Prepare agendas, presentations, and reports, ensuring readiness for meetings with clients, partners, and
internal teams.
• Support the President in managing ongoing projects, maintaining progress tracking and follow-up on key
actions.
• Facilitate internal communication, ensuring smooth coordination between the President and team
members.
• Must be able to manage stressful situations and accommodate last-minute changes.
• Provide insights and feedback on process improvements that can streamline operations within the
company.
What You Bring
• Decision-Making Prowess: Ability to think on your feet and make independent decisions that keep
things moving.

• A Dynamic Presence: Comfortable in fast-paced settings, with a knack for adapting to new priorities and
shifting gears as needed.
• Strong Communication Skills: Able to communicate effectively with internal teams, clients, vendors and
partners, reflecting Caztek’s ethos of professionalism and collaboration.
• Organizational Excellence: Proven ability to manage time effectively, prioritize tasks, and maintain focus
amidst competing demands.
• High Energy & Initiative: You’re self-driven and always looking for ways to add value, without waiting for
direction.

Supervision Received:
Reports to President

Supervision Exercised:
None

Qualifications & Skills:

Education: Bachelor’s degree or equivalent experience.

Experience: 3-5 years of experience as an Executive Assistant, preferably in a fast-paced, high-growth, dynamic
environment.

Why Join Us?
• Innovative Culture: Work in an environment where curiosity, creativity, and problem-solving are
celebrated.
• Impactful Work: Be part of a team that helps drive our clients’ success and see the tangible impact of
your work.
• Collaborative Environment: You’ll work closely with a tight-knit team that’s passionate about advancing
human progress and delivering outstanding results.

How to Apply
If you’re ready to bring your skills and passion to a place where they can make a real difference, we’d love to
hear from you. Apply today with your resume and a cover letter detailing why you’re the perfect fit for this role
at bonnie.hirning@Caztek.com.