Executive Assistant to Chief Executive Officer Job at Glow Investment Inc in Pan

We are seeking an experienced and detail-oriented Executive Assistant to support the CEO of a dynamic private equity firm. The ideal candidate is proactive, highly organized, and capable of managing both professional and personal responsibilities. This role requires strong communication skills, discretion, and a commitment to anticipating the CEOs needs. Youll be managing day-to-day operations, including calendars, travel arrangements, and emails, ensuring that all tasks are executed seamlessly. This position offers an exciting opportunity to work directly with top leadership in a fast-paced and high-stakes environment.

Key Responsibilities:

1. Email and Communication Management

Oversee and prioritize the CEOs personal and business emails.

Respond to and draft correspondence on behalf of the CEO.

Ensure timely follow-up on emails and other communications.

2. Calendar and Scheduling

Manage and organize the CEOs calendar, scheduling meetings, appointments, and personal commitments.

Coordinate internal and external meetings, ensuring seamless scheduling and preparation.

Proactively anticipate and mitigate scheduling conflicts, adjusting as necessary.

3. Travel Coordination

Research, book, and coordinate travel arrangements, including flights, accommodations, ground transportation, and itineraries.

Ensure that all travel plans are executed without issue and troubleshoot any travel-related challenges as they arise.

4. Financial and Invoice Management

Handle the CEOs personal and professional invoices, ensuring timely payments.

Work with the finance team to track expenses and provide relevant documentation.

Maintain accurate records for expense reports and reimbursement submissions.

5. Administrative and Operational Support

Act as a gatekeeper, managing all forms of communication to the CEO.

Prepare documents, reports, presentations, and meeting materials as requested.

Handle sensitive and confidential information with the utmost discretion.

6. Project Management and Special Initiatives

Assist with special projects and initiatives as directed by the CEO.

Conduct research on various topics to support decision-making and strategy development.

Take the lead on managing small projects and events, ensuring they are executed successfully and on time.

7. Office and Team Coordination

Liaise with other executives, team members, and external partners to facilitate smooth communication.

Manage office operations, supplies, and coordinate with vendors if required.

Provide administrative support to other executives as necessary.

8. Personal Assistance

Handle personal errands, appointments, and miscellaneous tasks for the CEO.

Coordinate family-related travel and schedules as needed.

Assist with personal projects, household management, and events when required.

Qualifications:

Experience: Experience supporting C-suite executives, ideally in private equity, finance, or a related industry.

Education: Bachelors degree preferred but not required.

Skills:

Exceptional organizational and multitasking skills.

Strong written and verbal communication abilities.

High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.

Discretion and ability to handle confidential information sensitively.

Attributes:

Proactive, with a strong sense of initiative and ability to work independently.

Excellent interpersonal skills and professional demeanor.

Strong problem-solving skills and adaptability in fast-paced environments.

Benefits:

Competitive salary and performance-based bonuses.

Opportunity for growth and professional development.

This role is ideal for an individual who thrives on supporting high-level executives, managing diverse responsibilities with a proactive and results-oriented approach. If youre ready to contribute to a high-performing team and provide exceptional support to our CEO, I encourage you to apply.