Executive Assistant Office Manager Job at ADP - RNOOID0025926203 in San Jose

Job Description:

We are seeking a highly motivated and organized Executive Assistant to join our team at our Boba Franchise. As the Executive Assistant, you will be responsible for providing high-level administrative support and assisting with accounting-related responsibilities. The ideal candidate will be sharp and assertive in their characters to oversee and ensure that everything in the office runs smoothly.

We offer a competitive salary and benefits package, as well as opportunities for growth within our organization. If you are a driven and skilled Executive Assistant, we encourage you to apply today!

Responsibilities:

• Provide executive-level administrative support, including scheduling appointments, managing correspondence, and coordinating meetings and events

• Manage and maintain accurate and organized financial records, including accounts payable and accounts receivable

• Oversee the daily operations of the office, including managing the office calendar and ordering supplies

• Assist with the preparation of financial reports, such as profit and loss statements and balance sheets

• Conducts research, compiles data, and prepares papers for consideration and presentation by executives.

• Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

• Support the accounting team with data entry, reconciliations, and other tasks as needed

• Support the management team with various projects and tasks as needed

• Handle confidential information with discretion and professionalism

• Attends meetings and records minutes

• Reads and analyzes incoming memos, submissions, and reports to determine their significance and then distributes to the appropriate individual.

• Prepares agendas and makes arrangements, such as coordinating catering for luncheons and other meetings.

• Manages and maintains executives' schedules.

• update project progress on project management program (Asana)

• Answers phone calls and directs calls to appropriate persons or takes messages.

Qualifications:

• Bachelor's degree in Business Administration or a related field

• 3+ years of experience as an executive assistant or in a similar role

• Strong skills in accounting and financial management

• Proficiency in Microsoft Office and accounting software, such as QuickBooks

• Excellent communication and interpersonal skills

• Ability to work independently and prioritize tasks effectively

Salary: depends on experience.