Executive Team Administrative Assistant Job at Communiqué USA, Inc. in Tate

About Communiquе USA
THIS POSITION HAS LOCATION RESTRICTIONS:
MUST BE IN GREATER METRO ATLANTA, GA

Since 2002, Communiqué USA Inc. has been providing marketing and communications project relief and support to stressed out, overworked small businesses, corporations, and their teams.
By providing right-on-time marketing and communications, staffing and creative service solutions, we can be that beacon of light on the shore, helping our clients operate more efficiently and effectively and with a greater sense of well-being.
Although solving marketing and communications challenges is our first line of support, at our core, we are also passionate champions of creating work/life balance. We call it JOY EconomicsSM-our signature philosophy created by our Founder & CEO Shani Godwin to help people find better ways to live, work and play.

Our Core Values
Our core values motivate and drive us to success. We seek employees who values align with ours:

• Trust and Respect
• Creative Collaboration

• 360° Ownership
• Pursue Excellence

Our Culture
Our commitment to health and wellbeing is at the foundation of all we do. With wellness driven initiatives woven directly into the core of our organization, we walk the walk of balanced living!
And by encouraging and supporting volunteerism, flex hours and workspaces and other activities that inspire work/life balance, our LIVE. WORK. PLAY. philosophy is more than a notion-it's our way of life and how we are able to bring so much JOY to each project!

Executive Team Administrative Assistant
Position Overview: The Executive Team Administrative Assistant provides essential administrative support to the entire executive team, including the V.P. of Operations and Chief Executive Officer. This highly motivated and organized self-starter will handle a variety of administrative duties to enhance the efficiency of the company's top executives. This is a full-time position requiring support from Monday to Friday.
Duties and Responsibilities:

• Calendar and Schedule Management:
  • Manage and maintain the executive team's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Organize and coordinate company meetings and events, including scheduling, invitations, reservations, and guest accommodations.
• Administrative and Operational Support:
  • Contribute to team efficiency by providing both operational and administrative support, including clerical tasks, transportation of company records and supplies, reception, and courier duties.
  • Assist in creating spreadsheets and databases for the company.
  • Pack and ship company correspondence and materials domestically and internationally.
  • Perform additional related tasks as assigned, ensuring readiness to address various needs within the role.
• Communication Management:
  • Prioritize the executive team's correspondence and phone communications to facilitate prompt action on critical items.
  • Serve as the primary point of contact for internal and external communications directed to the executive team, ensuring timely and appropriate responses.
  • Handle email correspondence and manage phone messages for the executive team
  • Send company-wide emails on behalf of the executive team as needed.
• Document Preparation and Project Support:
  • Prepare, edit, and organize documents for internal and external meetings, presentations, and reports, ensuring accuracy and confidentiality.
  • Assist in managing projects and initiatives led by the executive team, coordinating with internal teams and external partners as necessary.
  • Provide administrative support for project meetings, including scheduling, transcribing minutes, and developing memorandums.
• Event Coordination:
  • Assist in the planning and execution of company events, including liaising with vendors and stakeholders to ensure events align with the company's standards of excellence.
  • Coordinate catering for client visits and staff events.
  • Assist with logistics for events such as seminars and corporate meetings.
• Travel and Personal Assistance:
  • Book business and vacation travel arrangements for the executive team.
  • Make restaurant reservations, shop, and run errands as needed.
• Discretion and Confidentiality:
  • Handle confidential information with discretion, respecting privacy and maintaining confidentiality at all times.

Qualifications:

• Minimum of 5-7 years providing Administrative Support to C-Level Executives.
• Bachelor's degree in marketing, business, communications, or a related field a plus.
• Excellent written and verbal communication skills.
• Keen attention to detail and strong organizational skills.
• Ability to work effectively under tight deadlines and manage projects independently.
• Proactive and able to anticipate needs with resourcefulness in solving problems.
• Demonstrated ability to work in a diverse work environment with excellent people skills and a positive, enthusiastic attitude.
• Strong computer skills, including proficiency in Microsoft Office programs.
• Superior professionalism and strong work ethic.

Key Attributes:

• Motivated self-starter with the ability to perform under pressure.
• Solution oriented
• Excellent communication and interpersonal skills.
• Ability to effectively manage time and prioritize tasks.
• Strong organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Upbeat and enthusiastic attitude with a commitment to professionalism and confidentiality.