Resort Executive Assistant Job at Vail Resorts in Truckee

Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).
 

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan 
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
   

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary:

This Executive Assistant position reports directly to the Vice President and General Manager of the mountain. This role provides executive assistance and project management support to the General Manager and other members of the resort Senior Leadership Team. If you are a proactive individual with a blend of personal drive, initiative, focus, and adaptability, along with a readiness to operate effectively behind the scenes, then this role is for you! Success in this role requires:

• Agility to learn new things, tools and processes
• Drive and desire to continue to expand the scope of the role by developing personal management systems to increase capacity
• Demonstrated passion for delivering an experience of a lifetime for our guests and employees
• Out front and able to anticipate the needs of the team to drive our priorities
• Ability to connect across all departments to successfully drive priorities and deliverables to ensure success
• Ambition to leverage this unique opportunity to achieve future career opportunities
• Emotional intelligence and integrity to maintain strict confidentiality on executive-level communication and the handling of sensitive information.

Job Specifications:

• Outlet:  Northstar California Resort
• Expected Pay Range: $25.00 - $30.00 / hour
• Shift & Schedule Availability:  Full Time

Job Responsibilities:

• Oversee multiple calendars, schedules and facility bookings.
• Manage all scheduling, travel plans, and expenses of the General Manager.
• Work with the General Manager to manage communication of upcoming commitments and responsibilities.
• Support resort training programs, communication plans and management outreach.
• Manage budget as it applies to the General Manager.
• Responsible for assisting in the preparation of meeting agendas, resort communications, contracts and other reports.
• Perform routine office tasks which include, but are not limited to: phone system, mail, email, coordinating calendars and appointments, travel arrangements, alarm system, parking permitting, establishment and maintenance of filing systems, pay checks, etc.
• Prioritize and manage multiple assignments with fluctuating and time sensitive deadlines.
• Assist with planning and coordination of events as needed.
• Manager of Mountain Money process.
• Manage site purchasing, inventory, maintenance and repair.
• Guest and community relations duties, including telephone contact and preparation of correspondence.
• Maintain company calendars and schedules (Manager’s days off, budget calendar, contact info, organizational charts, etc.) and sharepoint sites (for SLT and Northstar Leaders).
• Demonstrate flexibility, dependability and a positive attitude, willingness and ability to support all frontline operations during high volume time periods, as needed.
• Manage and maintain office equipment, scheduled maintenance and associated service contracts. Maintain and secure all specialized office equipment.
• Coordinate cleaning and upkeep Administrative offices.
• Assist with other tasks that may be assigned.
• Manage leases, lease payments and payment schedules.
• Manage subscription and membership accounts such as magazine renewals, HOA & Chamber dues.
• Coordinate local Records Retention & Management with departments and corporate
• Other duties as assigned

Job Requirements:

• High School Diploma or GED
• 5+ years previous administrative experience to an executive-level position or equivalent experience
• Strong knowledge of Microsoft Office Suite and Computer Software systems to effectively complete assigned tasks
• Excellent written and verbal communication skills
• Excellent organizational skills
• Fluent English Language skills

The expected pay range is $25.00 - $30.00. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  506166
Reference Date: 11/26/2024 
Job Code Function: Administrative