Administrative Assistant, Executive II Job at Janus Research Group in Aberdeen P

Candidates must have an active Secret clearance and verify, before applying, that you meet the minimum requirements of the position.

Job Title: Administrative Assistant, Executive II
Location: APG
Security Clearance: Secret
Education Requirement: Bachelor's Degree (BA or BS) in any field
Experience Required: Minimum of 8 years of administrative support experience
Job Summary:
We are seeking an experienced Administrative Assistant, Executive II, to join our dynamic team. The ideal candidate will possess extensive experience in administrative support, particularly within the Department of Defense (DoD) Program Executive Office (PEO), Project Manager (O6 PM), or Product Manager (O5 PdM) environments. This role is crucial for ensuring efficient operations and support for systems engineering and architecture development processes.
Key Responsibilities:

• Calendar Management: Effectively manage and coordinate complex calendars, scheduling meetings and events for senior leadership.
• Travel Coordination: Oversee coordination and documentation related to travel, meetings, and conferences, ensuring all arrangements are handled smoothly.
• DTS Authorizations: Prepare and submit Defense Travel System (DTS) authorizations accurately and in a timely manner.
• Administrative Support: Provide comprehensive administrative support essential for systems engineering and architecture development processes, including:
  • Documentation preparation and review.
  • Compliance monitoring and progress evaluation.
  • Schedule compliance and technical assessments.
• Reporting and Invoicing: Develop a variety of reports, including monthly progress/status reports, and produce invoices for the Government categorized by ACRN, Functional Area, System Name, etc.
• Financial Monitoring: Monitor and track obligations and expenditures for assigned contract tasks, schedules, and ceilings, and resolve any billing or invoice discrepancies as necessary.
• Technical Report Preparation: Exhibit the ability to type and format highly specialized technical reports rapidly and accurately.
• Equipment Operation: Operate computer terminals and work processing center equipment with proficiency.
• General Administrative Services: Perform a wide range of administrative services as needed to support overall operations.

Qualifications:

• Bachelor's Degree (BA or BS) in any field is required.
• A minimum of 8 years of administrative support experience, specifically with the DoD Program Executive Office (PEO), Project Manager (O6 PM), or Product Manager (O5 PdM).
• Proficiency in Microsoft Office Suite and familiarity with office equipment and work processing center operations.
• Exceptional written and verbal communication skills.
• Proven ability to prioritize tasks effectively and work independently in a fast-paced environment.
• Strong attention to detail and the ability to handle both non-technical and technical office administrative tasks.

JANUS strives to provide opportunities for career growth through training and development. We also offer an attractive comprehensive benefit package to include health and welfare plans and financial products. As part of a total rewards program, employees can benefit from our referral bonus program, and other various employee awards. JANUS Research Group takes pride in our benefit package and rewards program which has earned us the certification of a Great Place to Work™

JANUS Research Group provides reasonable accommodation so that qualified applicants with a disability may participate in the selection process. Please advise us of any accommodations you request to express interest in a position by e-mailing: Alisha Pollard, Director of Human Resources at alisha.pollard@janusresearch.com or calling (706) 364-9100. Please state your request for assistance in your message. Only reasonable accommodation requests related to applying for a specific position within JANUS Research Group will be reviewed at the e-mail address and phone number supplied. Thank you for considering a career with JANUS Research Group.

JANUS Research Group participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.

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JANUS Research Group is an equal opportunity/ affirmative action employer. It is company policy to provide equal opportunity in all areas of employment practice without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, citizenship, or disability.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment qualified individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.