Executive Legal Assistant- 2654724 Job at AMS Staffing, Inc. in Morristown

Please send resume should you be interested in the following Executive Legal Assistant position located in Morristown NJ. This is a full-time, direct-hire position with a salary between $85-95K. If youre not interested, please pass along to your colleagues as we do offer referral fees.

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Title: Executive Legal Assistant

Location: Morristown

Salary: $85-95K

Eligible for OT: yes

Work environment: 100% onsite

Parking: FREE

Job Description:

We are seeking a highly experienced and motivated Executive Legal Assistant with over 10 years of experience to provide advanced administrative support in a mid-size law firm. This position demands a professional with exceptional organizational skills, a strong understanding of legal processes, and the ability to work independently and efficiently in a fast-paced environment. The ideal candidate will have a proven track record in assisting senior leadership and managing critical legal matters while delivering outstanding client service.

Key Responsibilities:

• Executive Support: Provide high-level administrative assistance to senior partners and managing partners, including managing calendars, scheduling meetings, and preparing for client and internal meetings.
• Document Management: Prepare, format, and proofread complex legal documents, including contracts, briefs, memoranda, and client correspondence. Maintain an organized filing system and ensure compliance with firm policies for document retention.
• Client Relations: Serve as the primary point of contact for clients, responding to inquiries, addressing concerns, and providing updates on ongoing matters. Build and maintain strong, trusting relationships with clients.
• Schedule & Prioritize: Proactively manage and coordinate daily schedules, appointments, and meetings for multiple partners. Review priorities and anticipate upcoming needs to ensure that deadlines are consistently met.
• Legal Research & Preparation: Conduct legal research and assist in the preparation of case files, discovery documents, and other legal materials. Ensure all relevant materials are organized and easily accessible.
• Billing & Timekeeping: Assist in the management of billing processes, including time entry, invoicing, and tracking of client expenses. Ensure compliance with billing guidelines and deadlines.
• Administrative Efficiency: Perform general office duties such as preparing reports, organizing files, managing office supplies, and liaising with other departments to maintain smooth operations.
• Team Collaboration: Work closely with other legal assistants, paralegals, and support staff to ensure seamless operations and client service. Provide mentorship and guidance to junior team members as needed.
• Confidentiality & Compliance: Handle confidential information with the utmost discretion and integrity. Ensure that all work complies with firm protocols, legal standards, and confidentiality requirements.

Key Qualifications:

• Experience: Minimum of 10 years of experience as an Executive Legal Assistant in a law firm, with significant experience supporting senior attorneys or managing partners.
• Legal Expertise: Strong understanding of legal terminology, document preparation, case management, and the overall workings of a law firm. Prior experience in [practice areas such as corporate law, litigation, or real estate] is a plus.
• Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with clients, attorneys, and external stakeholders.
• Organizational Excellence: Outstanding organizational and time management abilities, with the capacity to manage competing priorities, deadlines, and complex tasks.
• Technological Proficiency: Expertise in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and document management systems. Experience with legal billing software and timekeeping systems is highly preferred.