Executive/Personal Assistant to CEO Job at Oram Cybersecurity Advisors in Needha

Overview:

A growing Managed Service Provider is seeking a highly organized and proactive Executive & Personal Assistant to provide comprehensive support to the CEO. This role combines the traditional functions of an Executive Assistant with those of a Personal Assistant, requiring a dynamic individual who can manage professional and personal tasks with discretion and professionalism.

Responsibilities:

- Act as the point of contact among executives, employees, clients, and other external partners.

- Manage information flow in a timely and accurate manner, ensuring the CEO's involvement in priority matters.

- Manage executives’ calendars, arrange meetings, and organize scheduling including travel arrangements and itinerary planning.

- Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.

- File and retrieve documents and reference materials.

- Conduct research, collect and analyze data to prepare reports and documents.

- Manage and oversee the CEO’s personal commitments including travel arrangements, personal appointments, family engagements, and other personal tasks.

- Handle confidential documents ensuring they remain secure.

- Prepare financial statements, reports, memos, invoices letters, and other documents.

- Handle basic bookkeeping tasks.

- Facilitate internal communication by distributing internal announcements, coordinating meetings, and hosting visiting executives.

- Take meeting minutes, accurately enter notes, and distribute them.

- Oversee projects and follow up on impending deadlines.

- Attend meetings and events as the CEO’s representative when necessary.

Qualifications:

- Proven experience as an Executive Assistant, Personal Assistant, or similar role with a track record of effectively supporting senior executives.

- Experience in managing multiple priorities, administrative coordination, and logistics.

- Well-organized, detail-oriented, ability to multi-task with great follow-up skills.

- Strong written and verbal communication skills.

- Exceptional ability to maintain discretion and confidentiality.

- Proficiency in Microsoft Office Suite and experience with scheduling and communication tools.

- Knowledge of office management systems and procedures.

Skills:

- Excellent organizational and time management skills.

- Strong decision-making ability and attention to detail.

- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.

- Professional level verbal and written communications skills.

- Ability to anticipate needs and act upon requests independently.

Education:

- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.

Working Conditions:

- Office setting, though remote options may be available depending on the company’s needs.

- Standard business hours with flexibility required as dictated by the needs of the CEO.

Benefits:

- Competitive salary and benefits package.

- Opportunities for growth and development within the company.

- Exposure to industry leaders and cutting-edge technologies.

- Dynamic and supportive work environment.

This position requires a highly resourceful individual with strong emotional intelligence, self-motivation, and strong analytical skills. The ideal candidate will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Executive administrative support: 1 year (Required)

License/Certification:

• US Citizenship (Required)

Work Location: In person