Board Liaison & Executive Assistant to the CEO Job at Low Income Investment

Exempt classification: Non-Exempt

Status: Regular Full Time

Overview:
LIIF is seeking a creative, self-motivated professional who demonstrates a commitment to high-quality work. This individual should excel both independently and collaboratively, be adept at managing multiple priorities, and thrive in a fast-paced, results-oriented team environment. Reporting directly to the Chief Executive Officer (CEO), this role will support board meetings and events, prepare all board-related reports and correspondence, provide staff support for external committees, and deliver administrative support to the CEO.

Board Liaison Responsibilities: Minimum of 2 years of relevant experience, ideally in a CDFI or nonprofit setting.

• Coordinate logistics for quarterly board and committee meetings, including preparing the calendar, agenda, memorandums, and other arrangements.
• Communicate with board members via written and oral correspondence on behalf of the CEO, including meeting notices, staff reports, events, and publications information. Respond to requests and correspondence promptly.
• Attend board meetings, take minutes, and ensure they are prepared and distributed in a timely manner according to by-laws and CEO preferences.
• Refer board member requests to appropriate staff, ensuring timely responses through follow-up and tracking systems.
• Maintain organized CEO board files with a system for quick access and retrieval.

Executive Assistant Responsibilities:

• Manage complex scheduling in a fast-paced environment.
• Arrange travel and prepare detailed itineraries.
• Prepare and manage expense reports accurately.
• Coordinate meetings by preparing agendas, securing space, and ensuring meeting room readiness. Execute event details and follow up as necessary.
• Attend meetings to take notes and track action items.
• Proactively solve problems as they arise and provide assistance as needed.

THE COMPANY:

The Low Income Investment Fund is a non-profit community development financial institution, that mobilizes capital and partners to achieve opportunity, equity and well-being for people and communities. LIIF innovates financial solutions that center racial equity to create more equitable outcomes for all by building and preserving affordable homes, quality educational opportunities from early childhood through higher education, health clinics, healthy food retail and community facilities. In this way, LIIF provides a bridge between private capital markets and communities. LIIF’s headquarters is in San Francisco and has offices in Los Angeles, New York, Atlanta, and Washington D.C. More on LIIF can be found at liifund.org.

Other

• Supports LIIF’s social justice and equity practices by identifying/using women/minority vendors whenever possible.
• Identifies ways to streamline company operations and practices for improved productivity and reduced duplication.
• Performs other related duties as assigned.

QUALIFICATIONS:

• Demonstrated track record of supporting Board of Director activities for a nonprofit organization, and a good understanding of corporate governance in nonprofit organizations.
• Superior project management skills.
• Ability to work independently in a fast-paced environment, with minimal supervision.
• Must possess a high standard for generating quality work and a positive attitude and demeanor.
• Must possess strong interpersonal skills and be capable of working both independently and with a team.

EDUCATIONAL AND OTHER REQUIREMENTS:

• Advanced-level skills with Microsoft Teams, Outlook, Word, and PowerPoint; proficiency with Excel and Zoom; and familiarity with databases such as Salesforce and expense management systems like Concur or Expensify.
• Experienced administrative and organizational skills; excellent communication skills, verbal and written; will be able to work under pressure; and ability to handle complex logistical arrangements.
• The position is demanding and requires excellent attendance, self-motivation, attention to detail, thoroughness, creativity, and a high degree of flexibility.
• Minimum of seven to ten years of comparable experience supporting a C-level executive.
• Travel is required at least four times each year, for 2-4 days each trip.
• Individual will be committed to LIIF’s mission.
• Financial services and community development experience is not required but is a plus.

Additional Requirement:

All Low Income Investment Fund (LIIF) employees must be fully vaccinated against COVID-19. In accordance with LIIF's policies, we provide reasonable accommodations, absent undue hardship, to qualified individuals who cannot get vaccinated against COVID-19 because of sincerely held religious or medical reasons. If you believe you need an accommodation from the vaccination mandate required by this policy, please notify our Human Resources Department.

HOW TO APPLY:

Please apply with Resume and Cover Letter via our recruitment portal:

Recruitment (adp.com)

Notice to Third Party Recruitment Agencies:

Please note that Low Income Investment Fund does not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed Recruitment Services Agreement, there will be no obligation to any referral compensation or recruiter fee.

In the event a recruiter or agency submits a resume or candidate without an agreement Low Income Investment Fund shall explicitly reserve the right to pursue and hire those

candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of Low Income Investment Fund.

We do not accept unsolicited phone calls. Only candidates being considered for a position will be contacted.