Executive Assistant - Bilingual English/Spani Job at 5TH HQ LLC in Fort Lauderda

We are looking for a highly organized and efficient Executive Assistant. The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. Must be bilingual English and Spanish.

Apply in person at 8040 Peters RD Suite-H100, Plantation, FL 33324

Essential functions and Responsibilities:

• Manage and coordinate the executive's schedule, ensuring optimal time management.
• Schedule and organize meetings, appointments, and conference calls.
• Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials.
• Ensure meeting rooms are set up with necessary equipment and materials.
• Serve as the primary point of contact for internal and external inquiries directed to the executive.
• Draft and proofread emails, memos, and other correspondence.
• Arrange travel plans, accommodations, and itineraries for the executive.
• Anticipate and address travel-related issues to ensure smooth arrangements.
• Maintain organized and up-to-date files, both physical and digital.
• Assist in the preparation and distribution of reports and presentations.
• Handle sensitive information with the utmost discretion and maintain confidentiality.
• Uphold a high level of professionalism and integrity.

Qualification:

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficient in MS Office and calendar management tools.
• Ability to multitask and prioritize tasks efficiently.
• Detail-oriented with a proactive and problem-solving attitude.
• Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience.
• English and Spanish fluency required.