Executive Assistant (HYBRID) - Bolingbrook - IL Job at S&S Activewear LLC in

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Company Overview

S&S Activewear (“the Company”) is the leading wholesaler to the imprintable apparel and uniform market in the United States and Canada. Since 1988, we’ve provided high-quality, imprintable apparel to our broad wholesale customer base. We offer high-quality apparel that allows our customers to express their creativity through wearable art through concert merchandise, corporate swag, school & team apparel, theme park gift shops and any other use case for customized apparel.

Today, we offer the most extensive and accessible collection of fashion-forward styles around, while maintaining just-in-time fulfillment for our customers. We operate eight nationwide distribution centers—that’s 4 million square feet of efficient warehouse space—and uniquely offer the largest one & two-day distribution footprint in the industry, with products reaching 99% of the U.S., Canada, and Puerto Rico within two days and 44 states in just one day.

We offer more than 100 brands, including Adidas, Champion, Columbia, Dickies, Hanes, Gildan, Oakley, Richardson, Tommy Hilfiger, etc. We have grown from a successful midwestern t-shirt and fleece distributor into an industry leader with approximately $2.5 billion in annual sales. In March 2021, Clayton, Dubilier & Rice (“CD&R”) acquired S&S Activewear. CD&R believes S&S to be a leading distribution platform with sustainable competitive advantage following significant strategic investments in its geographic reach, people, and technology.

About Clayton, Dubilier & Rice

Clayton, Dubilier & Rice (CD&R) is all about investing with a purpose. CD&R is a private investment firm that focuses on turning companies into stronger, more profitable versions of themselves. CD&R has overseen the investment of over $35 billion across 100 different companies, and those deals add up to a total value of more than $150 billion. The CD&R firm has offices in both New York and London.

Job Description

The Executive Assistant supports the general administrative functions of multiple C-Level executives. The Executive Assistant will be responsible for managing designated administrative functions, including greeting/assisting visitors scheduling, planning meetings, processing invoices, handling travel arrangements, expenditure reports, presentations and other projects as needed. The Executive Assistant must be well organized, thorough, have strong attention to detail, possess strong MS office skills, be proactive in handling assigned tasks and projects consistently and to conclusion. All S&S Activewear employees must adhere to the guidelines presented in the S&S Activewear Employee Handbook.

Schedule

Monday-Friday, Full-Time, Exempt

The position is available in Bolingbrook, IL (Hybrid).

Benefits

• Vacation, Personal, and Sick time.
• Medical, Dental, Vision, Life Insurance, Short/Long term disability.
• Flexible Spending Account.
• 401K with 3% company contribution.
• Discounts on brand name apparel.
• Employee events.

Duties and Responsibilities

• Planning, organizing, and coordinating the activities of the multiple executives, and involves an extensive knowledge of each of the executive’s responsibilities and routines.
• Answer and direct calls, emails, and messages, and appropriately relay important information promptly and clearly.
• Provide seamless coverage by providing dependable, high quality administrative support to the partners.
• Interact and correspond with all levels within the organization, external customers, and the board of directors in a professional manner.
• Prepare for board meetings and handle corporate governance matters when requested with attention to detail and while maintaining confidentiality.
• Work closely and effectively with all executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Serve as one of the primary contacts for the company, greet and establish rapport with employees, clients, visitors, investors, and all other guests of the company in the office or at company events.
• Prepare and revise written documents and correspondence as needed.
• Ensure daily meeting information, agendas, and supporting materials are available for all meetings, including materials for internal and external speaking engagements.
• Coordinate onsite and offsite meetings.
• Coordinate travel arrangements, create itineraries and travel packets.
• Create expense reimbursement forms and track various business expenses.
• Track, manage and prepare activities related to important dates such as company events and celebrations.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Perform other related duties as assigned.

Requirements

• Minimum of 5 years of related experience as administrative support. Must have had significant prior experience supporting Executive leaders.
• Flexibility in performing personal work while assisting others with requests; ability to re-prioritize work adjusting to changing desk assignments.
• Superior oral, written, and organizational skills required.
• Thorough, flexible, able to act with limited guidance, and comfortable in a fast-paced environment.
• Experience planning, managing, and executing events and gatherings.
• Excellent influencing, communication, organizational, negotiation and presentation skills, including the ability to effectively influence senior management.
• Ability to multi-task and utilize good time management skills.
• Demonstrates sense of urgency and takes ownership of solving problems.
• Ability to work under pressure with very tight timelines.
• Proficiency in all areas of Microsoft Office and Mac OSX; must be very tech-savvy.
• Able to process confidential information and/or issues using discretion and judgment.
• Must be able to work well with a diverse group of people

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear.

Working Environment

Currently, S&S has a remote work policy which provides for employees to be in the office Mondays, Wednesdays and Fridays and work from home on Tuesdays and Thursdays, which is subject to change based on business need. Position location: Bolingbrook, IL.

S&S Activewear welcomes people of all backgrounds and experiences and are committed to creating a diverse culture and supporting human growth. We are proud to be an equal opportunity employer and committed to providing equal opportunity for all employees and applicants. We conduct business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. Our policy is to recruit, hire, train, promote, assign, transfer, and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons. S&S participates in E-Verify and will provide the federal government with your Form I-9 information to confirm you are authorized to work in the U.S. This job offer is contingent upon the completion of a satisfactory background check.