Hybrid Executive Assistant-Private Equity-Infrastructure Team Job at The Windfal

The Windfall is partnering with a Private Equity firm that is seeking to hire an Executive Assistant. This is working at their midtown, Manhattan office which is also HQ for the Americas. You will be joining the already established team of 9 Executive Assistants, while continuing to grow. The group works extremely hard, contributes to the entire firm, has a team oriented training program and keeps a positive atmosphere. You will be supporting the Infrastructure team. This role is working in the office Monday-Thursdays, WFH Fridays from 8:30am-5:30pm with the flexibility for overtime when needed.

RESPONSIBILITIES
-Travel arrangements and logistics across time zones
-Maintain and update Professionals calendars
-Book and coordinate internal and external meetings
-Setup conference/video calls and with internal and external parties (make sure technology is working in conference room)
-Manage conference rooms for meetings
-Breakdown conference room after meetings
-Prepare material, update and edit presentations
-Print, bind and distribute presentations
-Arrange and coordinate internal/external conferences
-Coordinate with Portfolio Companies and Executives
-Handling of confidential information and materials
-Register and update contacts in internal databases
-Expense reporting
-Back-up other EAs
-Coordination of international meetings
-Assist with office-wide projects and events, as needed

REQUIREMENTS
-3+ years of EA experience in finance, consultancy or tech
-Experience and interest in;
-Travel and logistic coordination (domestic and international)
-Heavy calendar management
-Working with databases
-Work in an international environment
-Communicating with executives
-Experienced computer user: Gmail, Google Calendar, Dropbox, Salesforce, PowerPoint, Excel, Word
-Team-minded approach to tasks and projects
-Ability to multi-task and prioritize/re-prioritize as needed
-Service minded with a "can do" attitude
-Focus on quality and a strong attention to detail
-Flexible style and the ability to seek solutions both independently and as part of a team
-Capable and driven to take initiatives
-Sound commercial judgment
-Strong communication skills
-Strong interpersonal skills (heavy coordination across business lines)

PACKAGE
$115,000 Base Salary
Discretionary Bonus Based on Individual & Firm Performance
100% Covered Benefits
4% 401k Match
iPhone & Laptop
Commuter Benefits
Breakfast, Lunch & Snacks Provided Daily

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