591 - Administrative Manager Job at Azure Summit Technology in Melbourne

Azure Summit Technology is a mature, growing small business with locations in Melbourne, Florida, and Fairfax, Virginia.  Azure develops and delivers high-performance RF hardware, firmware, and software products, and innovative, practical, multi-function RF systems solutions that address emerging missions of national importance for customers across the Department of Defense.  We are a diverse team of highly qualified RF systems engineers and mission subject matter experts (SMEs) with backgrounds in electrical, mechanical, RF, hardware, software, firmware, and systems engineering, working together within a creative, innovative, and highly collaborative culture, to deliver cutting edge solutions for our customers.  To do this, we hire people with a passion to succeed.  We look for problem solvers.  People who have unique perspectives and diverse experience.

Are you in?

Do you work well in a team environment and on your own as an individual contributor?  Do you know how to set the bar high and achieve goals for yourself and bring others along with you?  Do you work hard and play hard?  Do you want to help the company succeed and build your skill set and further your career at the same time?  Azure Summit Technology just might be the place for you.      

What do we do?

Azure Summit Technology provides a wide range of multi-channel, software-defined radio solutions for applications including surveillance, communications, radar, direction finding, emitter location, and interference cancellation. Systems can be tailored to meet a variety of requirements for bandwidth, dynamic range, number of channels, and computational resources. Supported platforms range from resource-constrained small UAVs and wearable devices to manned aircraft and submarines. Azure also offers innovative signal processing solutions to challenging problems in the realm of radio frequency spectrum awareness.

What will you do?

Azure Summit Technology is currently seeking an Administrative Manager. The selected candidate will be part of a dynamic, growing, cross-functional, and geographically distributed team. This position is located on-site at our Melbourne, Florida, facility with occasional overnight travel to our Fairfax, Virginia, headquarters. Your future team has worked together to produce the following job description:

The successful candidate will be part of a team responsible for supporting daily administrative functions at a growing defense contractor. Duties and responsibilities include:

• Perform a variety of administrative functions to support the day-to-day operations of the office.
• Arranges travel for employees
• Prepares draft PowerPoint presentations and reports when needed
• Serves as office receptionist
• Assists Program Management with operations
• Orders supplies
• Provides conference administrative support
• Manages conference room scheduling and set-up
• Supports the development of travel authorizations and expense reports
• Maintains staff vacation calendar
  
• Attends meetings, records meeting minutes, maintains sign-in sheets, and produces final meeting minutes
• Serves as primary point of contact for special events
• Physically coordinates special events set-ups, logistical support services, and catering
• Initiates orders and monitors response related to delivery of office supplies
• Escorts contractors and other visitors as needed
• Assists HR with operations
• Manages shredding service
• Performs duties while maintaining confidentiality when needed and demonstrating professionalism, flexibility, and the ability to exercise sound judgment
• Drafts and edits documents, including formatting, technical editing, and content using experience and attention to detail
• Fields incoming calls and other correspondence, responding accordingly
• Prepares, duplicates, binds, and distributes materials for meetings and other activities
• Performs other duties as assigned

It should be noted that this position includes administrative tasking management and excludes personnel management.

Basic Requirements

• US citizenship due to contract requirement and nature of the work
• SECRET security clearance, due to contract requirement
• Bachelor’s degree in Business Administration or related or equivalent experience
  
• 5 years’ experience working in an administrative setting for a defense contractor
  

Preferred Requirements

• TS/SCI security clearance
• 10 years’ experience working in an administrative setting for a defense contractor
• Ability to multitask in a dynamic environment with changing priorities
• Ability to develop rapport with everyone around you, always using a positive mindset with professionalism and discretion
• Excellent oral and written communication skills
• Word processing, presentation, and spreadsheet experience

Azure Summit Technology is an Equal Opportunity/Affirmative Action/Veterans/Disabled Employer. Azure Summit Technology provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, service in the military, or any other characteristic protected by applicable law. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. Azure Summit Technology expressly prohibits any form of unlawful employee harassment or discrimination based on any of the characteristics mentioned above. Improper interference with the ability of other employees to perform their expected job duties is absolutely not tolerated. To request accommodation, contact Julia Bergeman, 571-308-1408, julia.bergeman@azuresummit.com.