Administrative Operations Job at University of California in San Francisco

Administrative Operations

Medicine - ZSFG - EXPM

Full Time

81775BR

Job Summary

The Administrative Officer is the first face of the division and serves as the division's administrative point of contact for all inquiries, providing direction to appropriate contacts and resources. Applies organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope.

Will oversee a variety of ongoing administrative and operational matters including coordination of the weekly Seminar Series, various meetings and events, faculty candidate and guest visits, communications, organizing facilities requests and a variety of HR and finance activities. The position will be required to build and maintain relationships with the Department of Public Health and UCSF partners and be able to independently resolve administrative and operational issues. The Administrative Officer will independently coordinate with Human Resources regarding all hiring and searches for Visiting Scholars, Affiliates, and Volunteers, including communication with ISSO regarding visas, monitor HR reports for limited hires hours and appointment dates, orientating new hires to the division, coordinating with IT to provide necessary access to systems; providing additional support as needed. The position will support the Division Chief and Division Manager with scheduling meetings, organizing special projects, and managing division events. They will also support the Financial Analyst through assisting with administrative duties for ledger reconciliations and independently manage the division's procurement processes as well as other duties both financial and administrative.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.05 - $53.50 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The mission of the Division of Experimental Medicine, based at the San Francisco General Hospital (SFGH) Medical Center, is to understand the human immune system so that lifesaving therapies and vaccines can be developed to protect against chronic infectious diseases of global importance, such as HIV/AIDS; and to establish a training environment that fosters patient-oriented research, both here and abroad.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• 1+ years of related experience.
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.
• Working knowledge in administrative procedures and processes
• This position requires flexibility to orient and work at all UCSF Medical Center locations.

Preferred Qualifications

• Understanding of HR policies and procedures.
• Basic knowledge of accounting and finance.
• Experience with common UCSF applications: Advance, PeopleConnect, PeopleSoft, MyReports, MyExpense , BearBuy, AP Recruit.
• Experience with developing and disseminating newsletters and various forms of communications

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

004263 ADMIN OFCR 2 CX

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Zuckerberg San Francisco General (ZSFG)

Work Style

Fully On-Site

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday-Friday 8:00am - 4:30pm