Administrative Coordinator Job at University of Maryland, Batlimore in Baltimore

The Department of Dermatology at the University of Maryland School of Medicine (UMSOM) has an exciting opportunity for an Administrative Coordinator. Under general supervision, this position will provide daily support of financial, procurement and human resources.

Benefits Information

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous leave package that includes over 4 weeks of vacation accrued each year, paid holidays, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Primary Duties

* Provide daily support of financial (FIN), procurement (SSAS) and human resources (HR) for an administrative division or department.

* Provide review of human resource and financial documents and reports. Including payroll processing and human resource transactions; procurement; and financial budgeting, Coordinates unit's budget.

* Adhere to policy documents including standard operation procedures, presentations, and other procedural information.

* Performs daily administrative duties related to financial operations, procurement, and human resources, including payroll processing, human resource transactions, purchase orders, and financial budgeting,

* Identify and assist in the development of future business process changes to administrative unit. Ensure effective use of resources within department and may supervise support staff.

* Review line by line analysis of financial reports for accuracy and variances. Identifies inconsistencies and errors and resolves or escalates as needed.

* Conduct research, gather data, and prepares various financial reports for management. Prepare and assembles statistical data and reports for use in budgetary evaluation, expenditure tracking, and maintains data to coordinate necessary computer files

* Prepares unit's budget and performs micro trend analyses and financial forecasts.

* Adhering to payroll guidelines, ensures timesheets and payroll adjustments are tracked and entered timely. Follow up on delinquent timesheets.

* Maintains commitment accounting data and logs and reconciles biweekly payroll. (FIN)

* Supports purchasing and travel management for administrative unit's department, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements. Determines client needs from analysis and designs procurement methodology, researches markets, and assists in contracts and negotiations. Prepares travel journal entries and reviews travel expenditures. (SSA/FIN)

* Apply knowledge human resource transactions to administrative unit needs and processes. Manages and attends to confidential matters of employment, credentialing, payroll accounting, and records management processes for the administrative unit. (HR)

* Performs accounts receivable and payable activities in accordance to Generally Acceptable Accounting Principles (GAAP) ensuring unit budget is balances. (FIN)

* Serve as a liaison between unit and Financial Services, Human Resources, and Strategic Sourcing and Acquisition Services and partners with them on campus-wide initiatives.

* Responds to inquiries with accurate and policy supported information. Contacts appropriate resources when unable to find factual support for answers.

* Performs other duties as assigned.

Education: Bachelor's degree in business administration, public administration, finance, accounting, human resources, or other related field.

Experience: Two (2) years of related experience in use and analysis of financial, administrative, procurement, or human resources management.

Other: Related experience may be substituted for minimum education.

Knowledge, Skills, and Abilities

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Hiring Range: $57,000 - $63,000, commensurate with education and experience.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Talent Recruitment department at HRJobs@umaryland.edu.

If you anticipate needing a reasonable accommodation for a disability under the Americans with Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.