Real Estate Administrative Assistant Job at RE/MAX Ace Realty in Downingtown

We’re hiring an in-office part-time 20-30 hours per week motivated real estate administrative assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You’ll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented and local to our Downingtown, PA office as this is in an office position. No remote work available at this time. If this position interests you, start your application today by submitting your resume, completing the Disc Profile and answering our screening questions! Only those Applicants that have completed all three of these items will be considered.

$13 - $15 per hour plus Commission

• Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible
• Participate in training sessions to improve skills with administrative tasks in the real estate industry
• Monitor deadlines and provide notices to appropriate parties when necessary
• Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met
• Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements
• Deliver concierge-level customer service to sellers, buyers, and lenders, to improve customer satisfaction ratings
• Help organize community outreach events to improve our standing in the local area

• Answer and manage the office phone lines, ensuring exceptional communication with clients and team members.
• Distribute incoming mail and manage outgoing correspondence efficiently.
• Deposit checks and maintain accurate records of financial transactions.
• Keep the office tidy and organized, ensuring a welcoming environment for clients and staff.
• Assist with general office duties such as ordering supplies, maintaining inventory, and supporting team members as needed.

• A valid Real Estate License is required for this job
• Either already has or is working towards real estate license
• Previous experience in the real estate industry
• Excellent written and verbal communication skills
• Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents
• High school diploma or equivalent required

• Positive attitude and strong communication skills.
• Detail-oriented and organized with the ability to multitask.
• Team player with the ability to work independently on assigned tasks.
• Honest, straightforward, and ethical in all interactions.
• Strong computer skills, including proficiency in MS Word and Excel.

At RE/MAX Ace Realty, we're building a culture that thrives on innovation, commitment, and continuous learning. We believe in embracing inclusivity and collaboration to push the boundaries of what's possible in real estate.

Our team is passionate about growth, success, and making a difference. Guided by our core values of Excellence, Integrity, Knowledge, and Service, we're dedicated to delivering exceptional experiences.

With a relentless drive to improve and a commitment to putting others first, our elite team of professionals leverages cutting-edge technology and innovative approaches to navigate your real estate journey with expertise and care