Executive Assistant Job at VLCM in Salt Lake City

Executive Assistant

Murray, UT

ABOUT VLCM

VLCM (pronounced val-com) is shaping the future of Enterprise technology partners. We are an IT solution provider for cybersecurity, data center infrastructure, networking, cloud, VOIP, end-user computing, audio-visual, physical security, cabling, and internet services. VLCM provides comprehensive IT solutions and services for the most complex IT environments and services organizations across the United States from all verticals and sizes. VLCM 'Gets IT Right' by partnering with various technology partners and employing the best employee talent in the industry.

Our collaborative team includes brilliant and driven people with diverse interests. As a Utah Business and Salt Lake Tribune Best Place to Work Winner, we pride ourselves on being family-friendly, striking a healthy work-life balance, and promoting an open and supportive working environment. With our dedication to Getting IT Right, cultivating lifelong customers, and caring for our entire VLCM team, we are poised to continue our growth this year and beyond.

JOB DESCRIPTION

The Executive Assistant will provide high-level administrative support to the President of the company. This individual will manage daily operations, coordinate schedules, and facilitate communication to ensure the President's efficiency and effectiveness. The ideal candidate will be proactive, highly organized, and capable of handling sensitive information with discretion. This is an in office position.

WHAT YOU'LL GET TO DO

• Manage and prioritize the President's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare agendas, reports, and presentations for meetings and executive-level discussions.
• Handle correspondence, including drafting emails, letters, and other communications on behalf of the President.
• Assist in planning and executing strategic projects and initiatives.
• Track deadlines, milestones, and deliverables for ongoing projects.
• Facilitate interdepartmental communication and ensure alignment on objectives.
• Coordinate executive meetings, including preparation of materials, logistical arrangements, and follow-up on action items.
• Record minutes and distribute to relevant stakeholders promptly.
• Serve as a liaison between the President and internal/external stakeholders, ensuring clear and timely communication.
• Screen calls, visitors, and requests to prioritize engagements.
• Handle sensitive information and maintain confidentiality at all times.
• Support HR-related matters or confidential projects as required.
• Ensure smooth day-to-day operations of the President's office.
• Maintain files, records, and organizational systems for efficiency.
• Arrange domestic and international travel plans, including flights, accommodations, and itineraries.
• Prepare expense reports and ensure timely reimbursement.
• Provide insights on improving operational efficiency.
• Conduct research and compile data to support decision-making processes.

WHAT WE'RE LOOKING FOR

• Bachelor's degree in Business Administration, Communications, or related field (preferred).
• Minimum 5 years of experience in an executive assistant or similar role, preferably in a technology-related industry.
• Exceptional organizational and multitasking skills.
• Proficient in Microsoft Office Suite, project management tools, and communication platforms.
• Strong written and verbal communication skills.
• Ability to work independently and proactively solve problems.
• High level of professionalism, confidentiality, and attention to detail.

WHAT WE OFFER

• Find more work-life integration with work-from-home and remote opportunities
• Enjoy nonstop engagement and autonomy to do your job - no micromanaging
• A fun, creative environment to improve your skills, learn, and have fun
• A supportive leadership team and culture with strong focus on family and work-life integration
• We are committed to the health and safety of our people
• Competitive salary
• Full benefits (medical, dental, vision, 401k matching, wellness, etc.)
• Flexible Time Off
• Collaborating with smart coworkers that put customers first
• No jerks in the building!