Administrative Assistant Job at TGW Logistics Group in Grand Rapids

The Administrative Assistant provides administrative support to the Controls Department leadership, including the Director of Controls Integration and their direct reports.This role primarily handles administrative tasks for the Controls Department, such as coordinating meetings, handling correspondence, and assisting with related activities to ensure the smooth functioning of the department.The Administrative Assistant also leads general event planning and coordination activities for the Grand Rapids office.

What you'll be handling

• Provides day-to-day administrative support to the Director and departmental managers, including scheduling meetings, managing calendars, and coordinating travel.
• Prepares, proofreads, and distributes documents and correspondence.
• Maintains filing systems and performs data management tasks as required, such as entering data and compiling reports.
• Coordinates meetings for the department, preparing agendas, taking minutes, and monitoring follow-up on action items.
• Plans and organizes departmental events, team building, and offsite activities, ensuring all logistics are handled.
• Assists with planning and leads execution (including setup, takedown, and logistics coordination) of office events, such as trainings, workshops, and celebrations

What you'll need

• High school diploma or equivalent required.
• Prior experience handling administrative responsibilities in an office environment.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
• Excellent organizational skills with the ability to manage multiple tasks efficiently.
• Experience coordinating travel and managing complex calendars advantageous.
• See full job description for additional physical requirements.

What you'll receive

TGW offers full medical, dental, and vision benefits, 401K with company match, tuition reimbursement, competitive pay with PTO package offerings, along with safety shoe, protective eyewear, and fitness reimbursement.

TGW is an equal opportunity employer.