Office Assistant

Your Job

We need a reliable Office Assistant to help with running the organization and daily administrative operations.

The ideal candidate will be a hard-working professional able to handle various office support tasks. This person will be comfortable working with a high level of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results.

Your Day

Office Assistant responsibilities may include the following:

• Organizing office and assisting associate to optimize efficiency.
• Sorting and distributing communications in a timely manner.
• Creating and updating records, ensuring accuracy and validity of information.
• Scheduling and planning meetings and appointments.
• Monitoring supply levels and handling shortages.
• Resolving office-related malfunctions and responding to requests or issues.
• Coordinating with other departments to ensure compliance with established policies.
• Maintaining trusting relationships with suppliers, customers and colleagues.
• Performing receptionist duties when needed.

You will need to have the following:

• Proven experience as a back office assistant, office assistant, virtual assistant, or in another relevant role.
• Knowledge of "back-office" computer systems.
• Working knowledge of office equipment.
• Thorough understanding of office management procedures.
• Excellent organizational and time management skills.
• Analytical abilities and aptitude in problem solving.
• Excellent written and verbal communication skills.
• Proficiency in MS Office.

Your Gain

What you may gain while on the job:

• Staying active - the job will keep you busy and moving throughout the day.
• Customer service skills - dealing with multiple customers, co-workers, and superiors.
• Enhanced communication skills - learning how to talk to diverse sets of customers, co-workers and superiors.
• Problem solving and crisis management skills - avoiding and resolving potential negative customer experiences.
• Teamwork - partnering with co-workers and supervisors to ensure customers are satisfied.
• Teaching & Management skills - helping train and prepare new employees for the job.
• Rewarding career - opportunities for training, advancement to supervisory or management roles, and those with prior experience increase their chances of getting promoted or earning higher pay.