Office Manager 24-25 SY

Movement Schools is a rapidly growing network of public charter schools. We exist to love and value students by leading a movement of change in education through academic excellence, character development, and preparation for success in life. We believe in the inherent value and dignity of every child, and build schools where students and staff thrive.

Each Movement School is part of a larger community investment to help children and families thrive. These broader investments include early-childhood education, wellness centers, and after-school care.

At Movement Charter Schools, running exceptional schools where children are loved and valued requires more than just great instruction - it also requires excellence in school-based operations! Movement School operations leaders work passionately and tirelessly to ensure teachers can maximize their time and focus on student achievement. Our operations teams develop, execute, and refine systems that both meet and anticipate the needs of their school community. As service-leaders deeply committed to a high bar of excellence, we take on and solve problems, respond to urgent needs, and optimize standard practices as our network rapidly grows.

The Office Manager is the face of the Movement campus and a key member of the school's operations team. The primary responsibility of the Office Manager is to operate a welcoming and efficient main office while supporting critical school operations systems. The Office Manager will report to the Director of Operations. The ideal candidate is a highly personable, systematic, and extremely organized professional who deeply believes in the Movement School model and is committed to helping build a network of high-performing schools.

Responsibilities: will include but are not limited to:

• Front-Office Management
• Welcome visitors; serve as gatekeeper to address questions and minimize interruptions of the school administration team
• Answer phones, redirect inquiries as may be appropriate and relay messages to staff in a timely manner
• Receive and distribute mail and shipments
• Maintain a clean and organized office environment; maintain complete sets of commonly used forms for staff and families
• Student Information, Data, & Reporting
• Use Movement's Student Information System (SIS) to reconcile student attendance daily
• Use the SIS to maintain and update all student contact/demographic information, as directed by the Director of Operations
• Manage student issues, such as processing late arrivals and following-up with the families of absent students
• Assist Director of Operations with the administration and processing of regular student tests
• Produce accurate and timely student attendance, disciplinary, honor roll, and other reports for the school admin team
• Assist Director of Operations with compilation of data for various reports
• School Communications & Documents Archive
• Produce letters, memos, and other notices
• Ensure that past memos, notices, and other school-specific documents are posted to the Shared Server
• Supplies and Equipment Maintenance
• Fulfill staff supply requests
• Maintain office equipment (aka ensure copiers are operational and fully stocked with toner, paper, etc.)
• Conduct weekly supply inventory/equipment check and restocks as necessary
• General Support Assist the Director of Operations in preparing the campus annually for start up/new school year launch
• Support the operations staff
• Assist the Director of Operations with personnel and financial record keeping
• Assist with coordination of school events, test administration and processing, production and distribution of school memos, etc.
• Assist with filing of documents and records

Characteristics and Skills

• Belief in the Movement mission and educational model
• Excellent written and verbal communication skills
• Solid technical skills and experience with Microsoft Word, Excel, PowerPoint, Publisher and Google Suite Detail-oriented and highly organized
• Highly motivated and capable of seeing projects through from beginning to end
• Ability to work autonomously as well as take direction and feedback as needed
• A cheerful and welcoming demeanor, customer service attitude
• Maturity, humility, strong work ethic, sense of humor, and a "whatever it takes" disposition

Educational Background and Work Experience

• A high school diploma with a 3.0 GPA (min.)
• At least two years of full-time work experience
• Bachelor's degree from an accredited 4-year institution or Experience in office management/administrative experience highly preferred
• Bilingual in English and Spanish is preferred

$33,000 - $33,000 a year

Movement Charter Schools believes in the importance of being a diverse, equitable and inclusive organization that enables our students and staff to thrive. We are committed to building an exceptional team that reflects the diverse backgrounds and experiences of our students. We also strive to ensure an inclusive community by creating a space for meaningful dialogue about issues of race and identity for our staff and students. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability. We also ensure that individuals with disabilities receive all privileges and benefits associated with employment and are provided reasonable accommodations for the interview process and to perform core job functions.

Salary and Benefits

Movement Schools offers salaries commensurate with experience and a comprehensive benefits package. We also offer a 401K salary match and retirement planning. All staff members receive extensive professional development, and are equipped with a laptop computer and all necessary supplies.