Office Manager

We are seeking a highly organized and experienced Office Manager to join a well-established CPA firm in Oklahoma City. This is a crucial administrative role that will help the firm maintain compliance, strong business relations, and a focus on internal growth and development. The ideal candidate will bring experience from a similar role in a CPA firm or law firm environment and will be able to manage a variety of office functions with efficiency and attention to detail.

In this role, you will manage key operational aspects of the firm, including billing, HR functions, office administration, and IT troubleshooting. You will collaborate with a team of administrative assistants, oversee various processes, and have the autonomy to identify opportunities for improvement. This position is not client-facing, but requires strong collaboration with internal teams to ensure smooth operations and efficiency.

Key Responsibilities:

• Billing and Financial Oversight:
• Review and process firm billing, ensuring hours and charges are accurate and aligned with client agreements.
• Enter timesheet data into Paychex and ensure timely and accurate payroll processing.
• Maintain and reconcile accounts, as needed, using QuickBooks and other firm systems.
• Human Resources Functions:
• Manage employee benefits, including enrollment, updates, and coordination with external benefit providers.
• Oversee the onboarding process for new employees, ensuring compliance with firm policies and procedures.
• Maintain and track Paid Time Off (PTO) balances and other leave records.
• Office Management and Administration:
• Supervise and support administrative assistants in day-to-day tasks, including correspondence and document management.
• Manage general office operations, ensuring smooth and efficient workflows.
• Troubleshoot office equipment and IT issues, liaising with external IT providers for more complex matters.
• Process Improvement and Efficiency:
• Proactively evaluate current office processes and procedures, recommending and implementing improvements to increase efficiency and maintain a high level of organization.
• Collaborate with the internal team to ensure seamless communication and alignment on firm operations.

Qualifications:

• Experience:
• Minimum of 5 years of experience in an office management or similar administrative role, ideally within a CPA firm or law firm environment.
• Strong understanding of billing and accounting functions; knowledge of QuickBooks is a plus.
• Familiarity with HR tasks, including benefits administration, onboarding, and time-off tracking.
• Some exposure to IT troubleshooting and the ability to work with external IT vendors to resolve issues.

Skills & Competencies:

• Strong organizational skills with a keen attention to detail.
• Excellent communication skills, both written and verbal, and the ability to work well with internal teams.
• Ability to handle multiple tasks simultaneously while maintaining accuracy and professionalism.
• Self-motivated and able to work independently with minimal supervision.
• Proactive problem-solver with a focus on continuous improvement.

Salary range dependent upon experience and qualifications, starting at $60k. Please apply at www.lhh.com and we will reach out if there is an interest.