Senior Administrative Assistant

Masis Professional Group is assisting our client in searching for a Sr. Administrative Assistant which is a Contract To Hire role in Santa Monica CA.

Schedule: Monday through Friday 8am-5pm

Pay: $20.82-$27.60 per hour

Overview

This is a temp to perm position and at the 3 month mark the contingent worker will be evaluated for potential conversion to a permanent employee. The worksite address is 120 Broadway Suite 300, Santa Monica, CA 90401and parking is provided for the contingent worker. All in-person interviews will take place at an offsite location near the office.

This position is in a law firm environment. The contingent worker will be processing invoices and expenses. The manager is looking for someone who is detail-oriented and experience with expenses would be a plus.

Duties and Responsibilities

• Receives visitors and announces their arrival by immediately notifying appropriate personnel
• Escorts visitors and clients to appropriate conference room, offers beverages, takes coats, calls cabs, places conference calls and makes or confirms airline or hotel reservations as necessary
• Coordinates teleconference calls and works with the Telecommunication Staff to resolve any problems or issues
• Coordinates guest office accommodations, enters names of guest into security system, provides appropriate card key for visiting attorneys and distribute weekly guest list to office if so desired by the OMP or DOA.
• Assists with various facilities related matters such as parking, maintenance requests, event planning, visitor registration, etc.
• Assists with event planning and catering requests both on-site and off-site for office functions
• Coordinates maintenance / service activities with vendors and other service providers for the office
• Maintain breakroom, ordering snacks and related items
• Insure breakroom and other storage areas are organized
• Assist with billing, time entry, expenses, travel and other responsibilities
• Provides for special project assistance which may include, but are not limited to, office set ups, intra-office moves and clean up assistance
• Performs other duties as assigned or as needed in order to respond to a changing environment and the Firms needs.
• Other tasks include scheduling conference rooms and visitor offices which use software called Rendez-Vous.

Experience Required

• Excellent customer service skills
• Must be well organized and detail-oriented
• Possess clear written and verbal communication skills
• Ability to handle multiple tasks simultaneously
• Ability to communicate clearly, effectively and in a pleasant and professional manner while engaged with individuals on the phone and with visitors to the office
• Requires a professional appearance, enthusiastic attitude and a courteous demeanor
• Ability to deal effectively with individuals on all levels both internally and externally
• Ability to work overtime as needed
• Ability to maintain confidentiality
• Requires the ability to regularly report to work on the days and times scheduled

Join our dynamic team as a Senior Administrative Assistant where your contributions will be valued, and your career can flourish!