Senior Administrative Assistant

Ecolab is seeking an experienced and professional Senior Administrative Assistant to provide support to Ecolab's Corporate Safety, Health & Environment (SH&E) team. This position will perform complex and diverse administrative duties, interact with Ecolab's SH&E professionals and corporate executives, handle sensitive information requiring considerable tact, diplomacy, discretion and judgment; and perform special administrative projects as requested.

This on-site hybrid position is located at our Corporate Headquarters office in Saint Paul, Minnesota.

What You'll Do:

• Coordinate internal preparatory meetings, prepare draft agendas, meeting notices and related materials for Ecolab Board of Directors meetings.
• Create and administer SharePoint sites, including uploading documents and maintaining access.
• Coordinate internal and external meetings, maintain calendars, and coordinate domestic and international travel arrangements for SHE group members.
• Prepare and submit monthly expense reports for SHE leaders.
• Support day-to-day administrative, project management, and intraoffice communication tasks, including monitoring incoming calls, messages and mail and preparing overnight courier packages.
• Proactively manage calendars and schedule.
• Coordinate domestic and international travel arrangements including logistics, agendas, developing complete and comprehensive itineraries, booking flights and accommodation and arranging meetings and visits.
• Produce high quality reports, presentations and other documents in Microsoft Word, PowerPoint and Excel.
• Prepare drafts of correspondence, agendas, presentations and other documents in response to verbal and/or written instructions, to a high degree of accuracy and presentation
• Manage projects as requested.
• Support SHE reporting, including Global Dashboard posting and support of SHE section on the Ecolab portal

Minimum Qualifications:

• High School Diploma or equivalent
• 5 years of administrative or legal secretary experience
• Advanced Microsoft Office skills (Word, Excel, PowerPoint) and Microsoft Outlook (email and calendar management) with an ability to become familiar with other key programs such as Workday, Adobe, and Concur.
• 55+ WPM; excellent grammar, punctuation, spelling and understanding of deadlines with minimal supervision
• Proficiency in calibration and delegation of duties
• Excellent organizational, project management and problem-solving skills with a high attention to quality, and detail with impeccable multi-tasking abilities
• No Immigration Sponsorship available for this opportunity

Preferred Qualifications:

• Bachelor's degree
• Demonstrated effective oral and written communication and organizational skills including a superior level of poise and discretion while interacting with both internal and external constituents.
• Demonstrated initiative with the ability to both work independently and be resourceful, anticipating and communicating potential issues
• Flexibility to respond to urgent project needs and shifting priorities
• Strong customer focus, approachability, and prompt follow-up
• Ability to effectively manage multiple, competing priorities, to staggered deadlines, in a fast-paced environment
• Adaptability and flexibility, with a willingness to collaborate in a team environment
• Detail-oriented, self-motivated and analytical.
• Experience using an electronic Board portal (e.g., Boardvantage or Diligent)

Benefits

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits.

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

• Undergo additional background screens and/or drug/alcohol testing for customer credentialing.
• Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

Americans with Disabilities Act (ADA)

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.