Facility and Events Coordinator

Facility and Events Coordinator

Athletics

St. Edward's University is seeking a motivated and experienced Athletics Facilities and Event Coordinator to oversee the daily operations of our athletic facilities and coordinate event management for NCAA athletic teams and external events. This individual will ensure the maintenance and optimal functionality of all athletics facilities, while also serving as the primary point of contact for game day operations, from logistics to staffing. The ideal candidate will possess strong organizational, leadership, and communication skills to manage the complex demands of our dynamic athletics department.

Qualifications:

• Bachelor's degree, Masters preferred.
• Minimum of two years of related work experience in facility management, event coordination, or a similar field.
• In depth knowledge of NCAA rules and regulations, specifically pertaining to hosting games and events.
• Experience operating sports venue equipment (e.g., scoreboards, public address systems) and managing game day logistics.
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously in a high-pressure, goal-oriented environment.
• Exceptional written and verbal communication skills, with the ability to communicate effectively with diverse groups, including athletes, coaches, staff, and external vendors.
• High level of motivation and the ability to work independently with minimal supervision.
• Must possess an unencumbered driver's license and the ability to pass a criminal background check.

Responsibilities:

• Facility Management: Oversee all indoor and outdoor athletics facilities, ensuring they are well-maintained and ready for practices, games, and external events.
• Maintenance Coordination: Manage facility maintenance requests, create preventative maintenance plans, and evaluate the efficiency of systems, working closely with the University's Facilities Department to propose improvements.
• Event Management: Coordinate and supervise game day event operations, serving as the primary contact for concessions, ticketing, parking, custodial services, and other logistics.
• Staff Supervision: Hire, train, and supervise event staff and student workers for home athletic events, ensuring smooth setup, execution, and breakdown of events.
• Budget Management: Develop and manage event-related budgets, providing oversight of expenditures and ensuring financial compliance with departmental and university standards.
• Scheduling and Coordination: Manage the scheduling of athletic facilities for both NCAA practices/competitions and external events, maintaining a master calendar in coordination with RecWell.
• Vendor Relations: Serve as the liaison to the athletics field maintenance vendor, ensuring that all field and facility maintenance is performed timely and meets standards.
• Event Logistics: Coordinate logistics and communication with all necessary constituents during the event planning process, ensuring efficient and effective execution of athletic events.
• Regulatory Compliance: Ensure all activities and events comply with relevant regulations and policies, particularly those pertaining to NCAA and university guidelines.
• Special Event Management: Manage bid proposals for NCAA postseason events and oversee game day operations for these events.
• Campus Engagement: Participate in campus-wide committees and work towards accomplishing the long-range goals of the university.
• Other duties as assigned.

For detailed information, please scroll to the bottom of the page to download the job description.

The University offers an excellent TOTAL REWARDS package!

Medical & Rx Coverage (HSA Available)

Dental

Vision

Flexible Spending Accounts

Short Term Disability (STD) Insurance

Long Term Disability (LTD) Insurance

Life & Accidental Death & Dismemberment (AD&D) Insurance

Employee Assistance Program (EAP)

Pet Insurance

Annual Leave & Paid Sick Leave

Retirement Plan - (TIAA) Employee 5%/Employer Match 7%

Tuition Benefits

Paid Holidays

Services & Discounts

HOW TO APPLY

Interested applicants should submit an online application at; https://stedwards.applicantpro.com. Please include resume, cover letter, and three employment references. No Calls Please. Applications will not be considered if it is missing any of these three items.

Mission Integration Statement:

St. Edward's was founded by the Congregation of Holy Cross, from which it acquired distinguishing characteristics that include the courage to take risks, an international perspective and the commitment to provide educational opportunities for students of varied cultural, religious, educational and economic backgrounds. In support of the mission, the different backgrounds of St. Edward's students, faculty and staff enrich our community and represent a significant part of our culture and commitment to excellence. We value the individual differences, life experiences, unique capabilities and innovative talent that our employees and students contribute to our vibrant academic environment. St. Edward's honors and respects all members of its community by fostering an inclusive and welcoming environment that respects the dignity and worth of each person and stresses the obligation of all people to pursue a more just world.

EQUAL OPPORTUNITY EMPLOYER:

St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, education programs and activities and admissions.

ABOUT ST. EDWARD'S UNIVERSITY

Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward's University employee benefits is available at; https://www.stedwards.edu/human-resources/benefits-summary

Sponsorship:

We are not offering sponsorship at this time.

Background Checks:

A criminal history background check is required for finalist(s) under consideration for this position.

Reference #:J2024105

Available: Immediately