Office Manager

Job Title: Office Manager

Company: TME & Affiliate, Inc.

Location: Irvine, CA

Work Hours: In-Office, Full Time, Monday-Friday, 8:00 AM - 5:00 PM

About Us:

TME & Affiliates, Inc. is a well-established paint and finish specialty construction company proudly serving the Irvine community for 36 years. We're a tight-knit team divided into two main groups: Office Operations, handling the administrative side, and Field Operations, focused on the construction aspects. We value master craftsmanship, innovation, and a supportive team environment.

Who We Are Looking For:

As a smaller company with a lean office team, we thrive in a fast-paced environment. We're seeking someone who is adaptable, eager to learn, and willing to wear multiple hats as needed to support the business. If you're a proactive problem-solver who enjoys a dynamic, fast-paced workplace, we encourage you to apply.

Position Summary:

As our Office Manager, you'll become part of the central hub for our in-office operations and field team, ensuring smooth communication and efficient processes. You'll assist with financial transactions within QuickBooks Online and provide admin management to keep our daily operations running smoothly.

Key Responsibilities:

• Financial Administration: Process transactions in QuickBooks Online, including invoices, payments, purchase orders, and accounts receivable/payable.
• Communication & Collaboration: Act as a liaison between the office and field teams, facilitating information flow and addressing any issues that arise.
• Project Support: Assist project managers with administrative tasks such as document preparation, scheduling, and data entry.
• Hiring: Assist with recruitment and onboarding of new employees, ensuring they are well-equipped to succeed in their roles.
• General Office Duties: Assist with phone calls, emails, and other correspondence, maintain organized files, assist with office supply orders, and contribute to a positive office environment.

Qualifications:

• Software Proficiency: Strong command of MS Office Suite (Word, Excel, Outlook) and QuickBooks Online.
• Language Skills: Fluency in Spanish (both written and verbal) will be advantageous for effective communication with our diverse team.
• Organizational Skills: Exceptional attention to detail, ability to prioritize tasks, and meet deadlines consistently.
• Experienced Professional: 10+ years of administrative experience, showcasing exceptional organizational skills, proficiency in project management, and a strong aptitude for learning new systems and processes. Experience in a construction setting and human resources is highly preferred.
• Soft-Skills: Experience managing office operations, with ability to adapt to new systems and workflows. Possesses strong communication skills (both written and verbal), exceptional organizational skills, and a meticulous attention to detail.
• Teamwork: The ability to work well within a team environment, as well as independently.
• Customer Service: Able to effectively communicate with contractors, homeowners, office staff, and field crew.

Benefits:

• Benefits Package: Paid Time Off, Sick Time Off, and Medical.