Executive Assistant Job at Art of Tea in Boca Raton

Art of Tea is an award-winning, organic-certified tea company rooted in the tradition of crafting exceptional, hand-blended teas that inspire connection and wellness. Our mission is to impact as many lives as we call through tea. From rare, single-origin teas to curated blends, Art of Tea is recognized globally for its dedication to creating a mindful tea journey that brings people together and enhances daily rituals. Joining our team means becoming part of a brand that blends passion with purpose to make a meaningful impact in the wellness industry. Our customers include Pura Vida, Princess Cruises, The Standard Hotel, The White House, #Slack and many more.

Role Description:

We are seeking a highly organized, dynamic, and proactive Executive Assistant to support the CEO of Art of Tea. This role is ideal for someone who thrives in a fast-paced environment, is adept at multitasking, and has a passion for wellness and mission-driven work.

As an Executive Assistant, you will play a key role in supporting strategic business initiatives, managing project management tasks, marketing initiatives, assistant projects, event coordination and optimizing efficiency. This role requires excellent communication skills, creative problem-solving, and the ability to manage multiple priorities with professionalism.

Key Responsibilities:

• Strategic Support: Assist the CEO in business scaling initiatives, including market research, competitive and identifying growth opportunities.
• Content Creation and Management for Brand Scaling: Oversee and edit social media content, including video, that aligns with the brand’s strategy. Platforms include LinkedIn, Instagram, and TikTok.
• Business Communication: Act as a liaison between the CEO, the executive team, and external stakeholders to facilitate business expansion and client relationships.
• Personal Errands and Efficiency Optimization: Handle personal tasks to enable the CEO to focus on core business objectives.
• Appointment Setting and Networking: Coordinate business appointments, networking opportunities, and scheduling needs.
• Bookkeeping: Manage basic bookkeeping tasks, including scanning, filing, organizing, invoice processing, and ensuring timely bill payments.
• Coordinate with the finance team or external accountants to ensure accurate financial reporting and compliance.
• Project Management: Provide support in managing projects related to new product launches, marketing campaigns, and growth initiatives.
• Event Coordination: Training and meeting calendar and location precurement
• ChatGPT and AI Proficiency: Learn and effectively use AI tools to support various tasks.
• Critical Thinking and Problem Solving: Tackle challenges such as underperforming campaigns by analyzing issues, generating actionable solutions, and presenting plans to the CEO.

Qualifications:

• Proven experience as a Executive Assistant, Marketing or similar role.
• Basic project management experience, including excel, Asana etc.
• Strong organizational skills and attention to detail.
• Ability to prioritize and multitask in a dynamic environment.
• Excellent written and verbal communication skills.
• Proficient in social media platforms and digital content management.
• Based in or near Boca Raton, Florida, with reliable transportation.
• A passion for wellness and a mission-driven mindset is highly preferred.

Benefits:

• Opportunity to work closely with the CEO of a leading wellness brand.
• Flexible work environment with room for professional growth.
• Competitive compensation package.
• If you are passionate about wellness, thrive in a fast-paced environment, and want to make a meaningful impact, we encourage you to apply!

Qualifications

• Bachelor's degree or equivalent
• Ability to handle multiple tasks while staying organized
• Ability to travel