Director, Finance and Operations, FP2030

Position Overview

Family Planning 2030 (FP2030) is a global partnership of governments, civil society, multilateral organizations, donors, private sector partners, and researchers committed to supporting the rights of women and girls who wish to use contraception. Our vision is a future where women and girls everywhere have the freedom and ability to lead healthy lives, make their own informed decisions about using contraception and having children, and participate as equals in society and its development.

The FP2030 Support Network consists of five hosted regional hubs: North, West and Central Africa; East and Southern Africa; Asia and the Pacific; and Latin America and the Caribbean, and North America and Europe. The FP2030 Support Network is led by an Executive Director, supported by an Executive Directorate team, who reports to the Governing Board. Each Regional Hub is headed by a Managing Director supported by a small team and hosted by an NGO within the region.

The FP2030 Support Network is hosted by the United Nations Foundation (UNF), which hosts the North America and Europe Hub (NAE) and the Executive Directorate team.

The Director, Finance and Operations is the head of FP2030’s fiduciary team, which is located within the Executive Directorate. The Director, Finance and Operations is a multifaceted position that delivers robust financial and compliance-related oversight and leadership across the FP2030 Support Network. They supervise the FP2030 Compliance Manager and FP2030 Officer, Finance and Grants.

The Director, Finance and Operations reports to FP2030’s Chief of Staff and works closely with the Executive Director, Managing Directors, and Directors across the FP2030 Support Network.

This position is temporary, full-time and is based in Washington, D.C. (Hybrid Schedule)

Essential Functions

Budgets and Financial Stewardship including Reporting (50%):

1. Manage the financial and budgetary processes for FP2030’s $15-$20M budget, including leading the creation and monitoring of annual, project, and funder-specific budgets and leading all financial planning and analysis.
2. Lead preparation of scenario analyses, cash flow forecasting, reports, and other strategic financial reporting and analysis, ensuring that funds are spent in the way that best advance FP2030’s objectives.
3. Prepare clear and comprehensive financial materials for FP2030 donors, FP2030 Senior Leadership, and the FP2030 Governing Board’s Finance and Audit Committee; take the lead in communicating and presenting reporting and forecasting to these and any other relevant key stakeholders.
4. Make recommendations and prepare timely and accessible materials communicating key findings regarding budget and financial issues to senior leaders so that they can take informed and strategic action, including in complex or time sensitive situations.
5. Oversee monitoring of spending within each FP2030 business unit and of each funder’s resources, making recommendations and taking action to troubleshoot issues as needed to ensure that FP2030 meets hub hosts’, hub teams’, and funders’ requirements. Meet regularly with FP2030 Executive Director and Chief of Staff to ensure they have accurate understanding of overall budget. In addition, meet with Managing Directors, Directors, as well as other budget holders to ensure that they have a high level of understanding of their budgets and spending.
6. Draft, finalize, and lead the implementation of FP2030 policies, systems, and procedures around budgeting and financial management as needed to respond to funder and organizational requirements, including in areas such as expense management and travel costs.
7. Lead the fiduciary team in supporting FP2030’s revenue generation activities, including by preparing forecasts, financial materials for proposals, and other resources.
8. Directly oversee and monitor all FP2030 revenue and expenses received by UNF, ensuring that FP2030’s financial information is accurate and timely. Oversee the fiduciary team in working with UNF’s Finance team to ensure the accuracy of all FP2030 financial data.
9. Oversee the preparation of financial materials requested by UNF’s Finance team, including regular pipeline updates, budget forecasts, and reports required for annual audit; support other FP2030 business unit teams in responding to financial requests from their host institutions.
10. As applicable, lead the fiduciary team in providing overall financial stewardship to the FP2030 Support Network in support of UNF as fiduciary, including preparing financial reports on the operations of the NAE hub and Executive Directorate team and on the operations of the Support Network as a whole.

Contracts and Grants (25%):

1. Oversee the development and execution of contracts, grants, secondments, LOI, and other business agreements for the FP2030 team at UNF in a timely manner, ensuring that these agreements align with all UNF policies, including due diligence procedures and advance FP2030 goals. Manage the provision of technical assistance and guidance to FP2030 team members at UNF on business services and agreements.
2. Lead the fiduciary team in processing and tracking all FP2030 payments made directly through UNF, including for contracts, grants, and LOIs, liaising closely with business unit leads for decision-making and contractor oversight.
3. Lead the fiduciary team in monitoring each hub hosts’ payments and financial needs, processing sub-grantee payments as needed.
4. Manage the fiduciary team in pro-actively identifying, investigating, negotiating, and resolving issues associated with contracts, agreements, and grants in coordination with FP2030 team members, UNF staff, grantees, and consultants.
5. Ensure that FP2030 at UNF staff, consultants, secondees, and other team members are fully trained in and operating in alignment with all procedures and systems related to contracts, payments, including those related to FP2030’s procurement policies.
6. Draft, finalize, and lead the implementation of FP2030 at UNF and FP2030 overall policies, systems, and procedures around agreements as needed to respond to funder and organizational requirements, including with regard to procurement.
7. As applicable, lead the fiduciary team in conducting due diligence, developing well-structured grant agreements, including reporting schedules and processes, and amending or replacing those agreements as needed with entities selected as regional hub hosts, working closely with regional hub host organizations, UNF, and the funders of the FP2030 Support Network to ensure all requirements are met.

FP2030 Compliance, Procedures, and Relationship to Hub Hosts including UNF Core (30%):

1. Oversee the fiduciary team in building and implementing compliance processes and practices to ensure compliance with USAID requirements and alignment with other FP2030 bilateral funders and non-government funders and with UNF's policies and practices, including ensuring that FP2030's approach (to include tools, forms, and systems) is well developed and operating optimally across the team.
2. Advise and manage the fiduciary team in developing new or amending existing policies as needed, and in establishing a system for documenting approved exceptions to policies, providing guidance, determining the applicability of particular processes and policies, and securing special approvals (such as USAID prior approvals and waivers) as needed.
3. Lead the fiduciary team in working with the UNF Agreements & Compliance team to identify policy requirements within FP2030’s Agreement and collaborate with UNF core teams including Agreements & Compliance, Finance, People & Culture, and Strategic Planning & Incubation to determine where policy gaps or misalignments exist and address them through the creation of new or revision of existing policies or processes.
4. Lead the fiduciary team and especially the Compliance Manager in communicating about FP2030 policies and processes to FP2030 at UNF and FP2030 hub staff, including concerning travel and procurement policies.
5. On an ongoing basis, monitor and assess FP2030 team compliance with FP2030’s systems and tools to ensure that those tools and systems are fit for purpose and being used as intended, leading the fiduciary team in providing additional training, troubleshooting, or modifications to procedures as needed.
6. Manage sub-recipient monitoring, including establishing and adhering to site visit schedules and ensuring collection of appropriate and timely documentation.
7. Lead FP2030’s response to any programmatic audits and lead support to UNF and any hub hosts regarding compliance-related requests for annual external audits or programmatic audits as needed.
8. Collaborate with and support the Finance & Audit Committee in assessing and monitoring risk at FP2030 and creating and implementing approaches to minimize that risk.
9. Oversee the FP2030 asset inventory and approve equipment purchasing to ensure compliance with funder requirements and efficient use of team resources.
10. Other duties as assigned.

Selection Criteria

1. Bachelor's Degree required; Master’s degree in a finance-related field preferred.
2. 10+ years of professional experience, preferably in project management, budget development, financial analysis, and contract/grant management role(s).
3. Experience with financial management, grant management, and/or compliance for federally funded grant awards, USAID preferred.
4. Strong financial and writing skills.
5. Knowledge of and experience with MS Office Suite (Word, Excel, Outlook, PowerPoint, Access). Strong Excel skills are required.
6. Knowledge of Financial Edge, Salesforce, Raiser’s Edge, and/or GIFTS database programs.
7. Experience in international grant-making, contracting, and finance along with a clear understanding of the international development context.
8. Interest, knowledge or experience in women’s human rights, public health, international affairs, or closely related international development field.
9. Strong attention to detail and demonstrated excellence working in a fast-paced environment.
10. Strong professional interpersonal skills and diplomacy.
11. Established reputation for integrity, confidentiality, and discretion.
12. Ability to work independently as well as member of a team.
13. Ability to work under pressure and handle stress.
14. Ability to meet regular attendance/tardiness policy.

Benefits & Compensation

For full-time, U.S. benefit eligible employees, UNF offers an excellent range of benefits, including:

• a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)
• dental insurance
• vision insurance
• flexible spending accounts
• 403b retirement savings plan with a generous matching contribution
• group term and supplemental life insurance
• short-term disability
• long-term disability
• health club discounts
• commuter subsidy
• back-up care
• employee assistance program

Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care.