Unit Chief, Purchasing Services

• OFFICE OF THE COMPTROLLER

Posted On: 11/07/2024

• Full-Time

• Exam May Be Required

Job Description

NOTE: This position is open only to current employees of the City of New York serving in a permanent civil service title of Administrative Procurement Analyst, Procurement Analyst, Administrative Staff Analyst, Associate Staff Analyst, or, Administrative Manager. To be considered for the position, please clearly mention your permanent civil service title on the resume and cover letter.

The New York City Comptroller’s Office works to promote the financial health, integrity, and effectiveness of New York City government, in order to strengthen trust, secure a thriving future for all New Yorkers, and build a more just, equitable, and resilient city. Led by an independently elected citywide official, the comptroller’s office provides checks and balances needed to hold City government accountable for budgeting wisely, investing responsibly, operating efficiently, acting fairly, living up to its obligations and promises, and paying attention to the long-term challenges we face together.

The Bureau of Administration is committed to delivering strategic support services to strengthen and empower Office of the New York City Comptroller employees as they work toward ensuring the City's fiscal health. We provide service and support in a manner that promotes communication, transparency, and collaboration. These services include Human Resources, Procurement, Payment, Facilities Management, and Budget Management.

Under the supervision of the Deputy Agency Chief Contracting Officer, the Unit Chief for Procurement Services will directly supervise staff to ensure the purchasing needs of the Agency are completed in a timely fashion. The Unit Chief will be a key decision maker in the Procurement Services leadership team. Responsibilities include, but are not limited to, the following:

• Review and approve work of the subordinates for effectiveness, efficiency and compliance with agency’s guidelines and procedures;
• Ensure that requisitions are processed in a timely manner and that the specifications are current and appropriate;
• Develop and implement procurement strategies to maximize competition while ensuring compliance with New York City’s Procurement Policy Board (PPB) Rules;
• Review solicitation documents, covering various methods of procurement, including (but not limited to) micro purchases, small purchases, Request for Proposals (RFP) and intergovernmental purchases;
• Collaborate with Comptroller’s Bureaus to facilitate and expeditious review and approval of solicitations and contract awards;
• Assist in the development of contract award documents (contracts and/or purchase orders);
• Monitor compliance with Minority and Women-Owned Business Enterprises policies, procedures and best practices;
• Prepare documents for registration, including all related work in the City’s Financial Management System (FMS); and,
• Perform other related assignments and special projects as required.

MINIMUM QUALIFICATION REQUIREMENTS:

This position is open only to current employees of the City of New York serving in a permanent civil service title of Administrative Procurement Analyst, Procurement Analyst, Administrative Staff Analyst, Associate Staff Analyst, or, Administrative Manager. To be considered for the position, please clearly mention your permanent civil service title on the resume and cover letter.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Preferred Skills

Knowledge of NYC Procurement Rules highly preferred, including use of FMS and PASSPort. Ability to independently work, manage, and prioritize multiple tasks and projects. Excellent interpersonal, communication, and organizational skills (includes Microsoft office Suite proficiency).

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Unit Chief, Purchasing Services