Administrative Associate

Posting Information

Posting Information
Department
American Indian Center-520700

Career Area
Administrative/Clerical Support

Is this an internal only recruitment?
No

Posting Open Date
11/27/2024

Application Deadline
01/03/2025

Position Type
Permanent Staff (SHRA)

Position Title
Admin Support Associate - Journey

Salary Grade Equivalent
GN04

Working Title
Administrative Associate

Position Number
20010702

Vacancy ID
P019890

Full-time/Part-time Permanent/Time-Limited
Full-Time Permanent

If time-limited, estimated duration of appointment

Hours per week
40

Work Schedule
Monday - Friday; 8 a.m. - 5 p.m.

Work Location
Chapel Hill, NC

Position Location
North Carolina, US

Hiring Range
$35,001 - $42,779

Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Position Summary Information
Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn. One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

The American Indian Center (AIC) supports the University's overall mission by using its resources in service to North Carolina's American Indian communities and to the general public. The AIC is classified as a campus-wide Center and provides support for teaching, student engagement and research about American Indians. It serves as the University's primary means of outreach and service to North Carolina's Native population, which is the largest in the eastern United States, and to other Native communities across the country. The AIC is a key and important cultural, intellectual, and social site for Native students, faculty and staff and is a valued voice in campus conversations on diversity, inclusion, and scholarship. Its presence and work ensures that American Indian perspectives continue to enrich the learning environment of the entire University.

Position Summary

The Administrative Associate's primary purpose is to provide administrative support to the American Indian Center(AIC) staff. The individual selected for this position will work closely with the director of the AIC and its staff to create, support, and maintain Center sponsored programs. This includes but is not limited to serving as the primary contact for answering phones, greeting guests, and providing quality service to students, partners, and constituents. This person will manage the Center's communications by serving as a liaison between AIC, North Carolina Native communities, and the campus community as well as typing documents, arranging travel, and updating social media. This position will also monitor and reconcile budgets and accounts in liaison with the UBC for Academic and Community Engagement. Additionally, the person will train the AIC team on the operation of general office equipment and software.

This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Required Qualifications, Competencies, and Experience

-Proven customer service experience.

-Excellent written and oral skills.

-Proficient in Microsoft Office (i.e., Word, Excel, PowerPoint, etc.)

-Familiarity with operating office equipment, website and social media communications.

-Ability to multitask projects with similar deadlines.

-Strong problem solving/analytic skills.

-Strong work ethic and independent thinker.

-Drive to respond to matters in a timely fashion.

-Ability to independently plan, manage, and meet deadlines for multiple projects with minimal supervision and a positive attitude.

Preferred Qualifications, Competencies, and Experience

-Experience working with students and student groups, and tribal communities.

-Demonstrated ability to work with confidential and sensitive information.

-Demonstrated experience supporting students, colleagues and constituents.

-Familiarity with data collection and management.

-Familiarity with UNC-CH system.

Required Licenses/Certifications

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements
Evening work occasionally, Valid NC Driver's License, Weekend work occasionally

Special Instructions
H-1B sponsorship is not available for this position.

Quick Link
https://unc.peopleadmin.com/postings/292229

Contact Information
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.