Proposal Coordinator

Are we the road to your future?

Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities.

We are currently searching for an experienced Proposal Coordinator to support our Southwest Region located in Texas. The position requires coordination of work across many technical disciplines and branch offices.

The successful candidate should have experience in technical writing, persuasive writing, professional editing, or proposal coordination in the civil engineering and transportation industries. Knowledge of InDesign and other Adobe Creative Suite products is a plus. Proposal coordination is a deadline-driven, detail-oriented environment, with evolving priorities as opportunities arise. This means our Proposal Coordinator needs to be focused and organized, yet flexible; creative, but with excellent time and project management skills; and a team player with the ability to work independently.

What you'll be doing:

• Proposal Coordination: Manage the end-to-end proposal development process, including corresponding with teaming partners, determining proposal layout and content/production assignments, scheduling internal reviews, tracking progress, and ensuring on-time delivery of compliant and compelling proposals.
• Content Development: Write, edit, and format proposal sections, including resumes, company qualifications, project descriptions, technical narratives, and cover letters, ensuring clarity, accuracy, and alignment with RFP/RFQ requirements.
• Compliance Review: Ensure that all proposal content meets the specific requirements of the solicitation and complies with company and industry standards.
• Collaboration: Work closely with a variety of personalities, including technical and marketing staff, to gather, develop, and refine content for technical accuracy, readability, and persuasive impact.
• Editing and Proofreading: Review and refine technical and persuasive content for grammar, flow, and clarity while maintaining a professional tone and voice.
• Document Management: Handle the organization, formatting, and version control of proposal documents to ensure consistency and quality throughout the submission process.
• Knowledge Management: Assist in maintaining a library of standard proposal content, including resumes, project descriptions, and frequently used proposal templates.
• Marketing Collateral Support: Assist as needed with other marketing materials, e.g., presentations, brochures, social media posts, award nomination packets.

What you need to have:

• Bachelor's degree in English, communications, marketing, or a related field
• 2-3 years' experience in proposal coordination, technical writing, or persuasive writing, preferably in the civil engineering and transportation industries
• Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) and Microsoft Office (Word, PowerPoint) is desirable
• Highly organized with strong research skills
• Experience working in a deadline driven environment and balancing multiple, competing priorities
• A character of integrity with the ability to work under strict deadlines while maintaining a professional demeanor and a sense of humor
• Characteristics of a successful Volkert team member:
  • Be a brand ambassador for the company who engages in diversity and inclusion,
  • Be self-motivated to meet individual goals and maintain accountability in a team environment
  • Exercise initiative and independent judgement in the solution of work problems
  • Be able to communicate effectively- verbal and written
  • Be able to multi-task in a team environment

Volkert Perks:

• Competitive compensation
• Flexibility and a positive work/life balance
• Challenging and innovative projects
• Employee referral program
• Professional development
• Employee Stock Ownership Plan (ESOP)
• 401(k) retirement savings plan + employer matching
• Paid Time Off (PTO) and holidays
• Medical, Dental, & Vision
• Employer-Paid Life/AD&D insurance
• Employer-Paid short-term disability and long-term disability
• Wellness incentives
• Additional voluntary benefits

The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert.

"For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference."

- Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer

Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.

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TX