Sales Proposal Coordinator

At Haley & Aldrich, a 900+ person national engineering and environmental consulting firm, our creative, technically strong staff work collaboratively to deliver exceptional value to clients. We look for professionals with a passion for solving complex challenges and for creating change, which is a vital part of our culture, no matter what role a staff member holds.

We are looking to add new talent to our growing team! We are currently seeking a Sales Proposal Coordinator to work in a technical support role with highly skilled professionals on diverse project teams in a dynamic environment. This is an excellent opportunity to join a growing group and company and get involved in a variety of projects for a diverse range of clients. This is a full-time position located in our Boston, MA, New York City, NY or Rochester, NY office.

DUTIES/RESPONSIBILITIES
The successful candidate will:

• Lead proposal efforts and internal coordination of company qualifications for RFPs, RFQs, and SOQs.
• Correspond and coordinate proposal materials with primes, subcontractors, and subconsultants.
• Manage and meet diverse teaming opportunities and anticipate sales needs.
• Collaborate with technical staff and lead teaming opportunities that align with the East BU's strategic goals.
• Proactively anticipate and address the sales needs of the East BU to ensure readiness for upcoming opportunities.
• Support the growth of the East BU by streamlining administrative tasks proactively.
• Proactively apply efficient administrative processes to reduce bottlenecks and improve workflow.
• Maintain accurate records and documentation to support sales activities and reporting.
• Handle teaming opportunity requests, rosters, and small Statements of Qualifications (SOQs).
• Prepare and manage teaming opportunity requests, ensuring all necessary information is gathered and submitted on time.
• Maintain and update rosters of potential teaming partners and key contacts.
• Collaborate with technical staff to develop and refine small SOQs to effectively communicate the East BU's capabilities and strengths.
• Enhance Client Account Manager (CAM) sales efforts and boost operational efficiency.
• Provide administrative and logistical support to CAMs to enhance their sales efforts.
• Identify and implement process improvements to increase operational efficiency and effectiveness.
• Collaborate with internal teams to ensure seamless sales operations and needs are met.
• Work closely with internal teams, including technical staff and CAMs, to ensure alignment and coordination of sales activities.
• Facilitate communication and collaboration across departments to meet sales objectives and client needs.
• This position is a hybrid role.

SKILLS/EXPERIENCE

• 1+ years of experience in a Sales Coordination or similar role preferred.
• Bachelor's degree in Business, Marketing, or Communications preferred.
• Experience with all Microsoft Office 365 applications: Word, Excel, PowerPoint, Outlook, as well as MS Teams and Adobe Acrobat DC Pro.
• Proven self-starter with the ability to independently manage tasks and responsibilities.
• Demonstrates initiative in problem-solving and decision-making, ensuring effective handling of challenges with minimal supervision.
• Fast learner with a strong ability to adapt to new challenges and environments efficiently.
• Flexibility to adapt to changing priorities and demands in a fast-paced environment.
• Strong interpersonal skills to build and maintain positive relationships with diverse team members and stakeholders.
• Strong organizational and multitasking skills.
• Excellent time management skills to handle multiple tasks and projects simultaneously.
• Attention to detail to ensure accuracy and completeness in all tasks.
• Strong written and verbal communication skills to effectively convey information and ideas.
• SharePoint experience is a plus.

About Haley & Aldrich

Haley & Aldrich is committed to delivering the value our clients need from their capital, operations, and environmental projects. Our one-team approach allows us to draw from our 900 engineers, scientists, and constructors in more than 35 offices for creative collaboration and expert perspectives. Since our founding in 1957, we have had one goal in all we do: deliver long-term value efficiently, no matter how straightforward or complex the challenge. Learn more at haleyaldrich.com.

Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status. We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package. Interested candidates should apply on our Careers page.

The salary range for this position in New York City, NY or Rochester, NY is$45,000 - $89,000 annually. Actual compensation will be based upon a variety offactors such as education, related work experience, certificates, skills, andcurrent market conditions. Haley & Aldrich reviews salary ranges eachquarter to assess competitiveness with the market.

Note to external search firms: Haley & Aldrich does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Please do not send resumes to Haley & Aldrich employees. Please work through a Talent Acquisition Manager.

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