Office Manager

Join a Global Entertainment Pioneer Expanding into the US!

Are you ready to take on an exciting role with a leading force in the digital content and entertainment industry? Our client is a cutting-edge, rapidly growing company originally from Japan, who are now launching operations in the United States. We are looking for a dynamic Office Manager to help bring organization and processes to their creative productions to new audiences worldwide.

As the Office Manager you will oversee the day-to-day administrative functions of the US subsidiary and support a positive, productive office environment. You will play a key role in supporting our team, managing operational needs, and contributing to the execution of our business activities in the US. This role is perfect for a proactive, detail-oriented professional with experience in office management and a passion for supporting a team environment.

Key Responsibilities

• Oversee daily office operations, including facility management, office supply management, and vendor coordination.
• Serve as the primary point of contact for all office-related inquiries, maintaining a well-organized, welcoming workspace.
• Support HR activities including onboarding new employees, managing employee records, and coordinating training sessions.
• Collaborate with finance to manage budgeting, expense tracking, and reporting.
• Coordinate meetings, events, and travel arrangements for both local and visiting team members.
• Assist with administrative tasks, including preparing documents, presentations, and maintaining internal systems.
• Uphold company policies and support efforts to foster a positive, inclusive work environment.

Required Skills

• 3+ years of office management or administrative experience, preferably within the entertainment, media, or tech industries.
• Strong organizational skills, with an ability to multitask and prioritize effectively in a fast-paced environment.
• Proficient in Microsoft Office (Excel, PowerPoint, Word) and experience with office management software.
• Excellent written and verbal communication skills in English
• Strong interpersonal skills, with a customer-service orientation and a collaborative mindset.
• Demonstrated ability to handle confidential information with discretion.

Preferred Skills

• Experience in event coordination and handling logistics for corporate functions.
• Familiarity with basic HR processes and basic knowledge of employment laws in California.
• Background in supporting an international company, particularly in entertainment or creative industries.
• Ability to identify opportunities to improve office efficiency and implement best practices.
• Passion for digital media, virtual entertainment, and/or gaming is a plus.
• Japanese language proficiency is a plus but not required.