Private Inc.
Personal Assistant to Chief Executive Officer
Private Inc., Irvine, California, United States, 92713
Job Summary:
We are seeking a highly organized and proactive
Personal / Executive Assistant
to provide top-tier support to our CEO. This role requires a self-starter with exceptional organizational skills, the ability to manage complex schedules and event logistics, and a commitment to delivering outstanding results. The ideal candidate thrives in fast-paced environments, responds effectively to urgent situations, and demonstrates flexibility and discretion. This position involves responsibilities outside standard working hours to ensure seamless executive support. Must have experience supporting a C-level executive. Responsibilities: Manage and optimize the CEO's calendar, coordinating appointments, meetings, and events with precision. Oversee all correspondence, including responding to emails, prioritizing action items, and ensuring timely follow-ups. Serve as a gatekeeper, resolving conflicts, streamlining workflows, and making recommendations for smoother operations. Plan and manage complex travel arrangements, including booking flights, accommodations, and ground transportation. Monitor and adjust itineraries in real-time to address changes or disruptions. Organize and execute events, showcasing exceptional planning and attention to detail. Reconcile expenses and maintain detailed records of financial transactions. Conduct research, prepare documents, and collect information to support decision-making and conserve the CEOs time. Assist with ad hoc personal tasks, such as scheduling personal appointments, arranging gifts, and maintaining personal technology. Adjust to the CEOs dynamic schedule, providing real-time updates and support as needed. Be accessible outside traditional office hours to address urgent matters. Handle sensitive information with the utmost confidentiality and professionalism. Perform other tasks as assigned, adapting to the evolving needs of the CEO and the business. Qualifications: Proven experience as an executive or personal assistant, preferably in a high-demand environment. Superior organizational skills with meticulous attention to detail. Strong written and verbal communication abilities. Proficiency in managing complex calendars and travel arrangements. Adept at using technology, including office software and scheduling tools. Ability to anticipate needs, think critically, and offer solutions with minimal supervision. Demonstrates flexibility, resourcefulness, and a proactive attitude. Compensation & Benefits: Fully paid medical, dental, and vision coverage for employees. Company-paid life and disability insurance to ensure peace of mind. A 401(k) plan with company match to support your financial goals. Daily catered lunches and a fully stocked breakroom for your convenience and enjoyment. Opportunities for growth within a company experiencing hyper-growth. Base Salary: $100,000 $150,000+ (Dependent on Experience).
Personal / Executive Assistant
to provide top-tier support to our CEO. This role requires a self-starter with exceptional organizational skills, the ability to manage complex schedules and event logistics, and a commitment to delivering outstanding results. The ideal candidate thrives in fast-paced environments, responds effectively to urgent situations, and demonstrates flexibility and discretion. This position involves responsibilities outside standard working hours to ensure seamless executive support. Must have experience supporting a C-level executive. Responsibilities: Manage and optimize the CEO's calendar, coordinating appointments, meetings, and events with precision. Oversee all correspondence, including responding to emails, prioritizing action items, and ensuring timely follow-ups. Serve as a gatekeeper, resolving conflicts, streamlining workflows, and making recommendations for smoother operations. Plan and manage complex travel arrangements, including booking flights, accommodations, and ground transportation. Monitor and adjust itineraries in real-time to address changes or disruptions. Organize and execute events, showcasing exceptional planning and attention to detail. Reconcile expenses and maintain detailed records of financial transactions. Conduct research, prepare documents, and collect information to support decision-making and conserve the CEOs time. Assist with ad hoc personal tasks, such as scheduling personal appointments, arranging gifts, and maintaining personal technology. Adjust to the CEOs dynamic schedule, providing real-time updates and support as needed. Be accessible outside traditional office hours to address urgent matters. Handle sensitive information with the utmost confidentiality and professionalism. Perform other tasks as assigned, adapting to the evolving needs of the CEO and the business. Qualifications: Proven experience as an executive or personal assistant, preferably in a high-demand environment. Superior organizational skills with meticulous attention to detail. Strong written and verbal communication abilities. Proficiency in managing complex calendars and travel arrangements. Adept at using technology, including office software and scheduling tools. Ability to anticipate needs, think critically, and offer solutions with minimal supervision. Demonstrates flexibility, resourcefulness, and a proactive attitude. Compensation & Benefits: Fully paid medical, dental, and vision coverage for employees. Company-paid life and disability insurance to ensure peace of mind. A 401(k) plan with company match to support your financial goals. Daily catered lunches and a fully stocked breakroom for your convenience and enjoyment. Opportunities for growth within a company experiencing hyper-growth. Base Salary: $100,000 $150,000+ (Dependent on Experience).