Vibee - Communications Coordinator

Job Summary: WHO ARE YOU? Do you enjoy live events? Do you excel in fast paced, creative environments? Then you're in luck We are looking for a highly motivated self-starter who embodies both a passion for music and a love of the live event experience. Is this you? Read on WHO ARE WE? Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world's leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations. THE ROLE Vibee is seeking an enthusiastic and detail oriented Communications Coordinator to join the team. The ideal candidate will be responsible for the operational execution of our communication strategies. This role involves building and maintaining website content, assisting with copy creation, managing customer service communications, and handling various marketing and transactional communications. The Communications Coordinator will ensure timely and accurate delivery of messages across multiple platforms. This is not a remote position and is hybrid work schedule, based in our Las Vegas, NV office. RESPONSIBILITIES Content Management Website Copy: Build and update content on event micro-sites Ensure all website copy is accurate, engaging, and aligned with the company's brand voice Focus on the construction, launch, and maintenance of Vibee micro-sites and Vibee.com platform Copy Decks: Assist in the creation and editing of copy decks Collaborate with the Communications Manager to refine content as needed Customer Service Communications Support: Adjust and maintain customer service communications databases using Airtable Ensure all customer service templates are current and consistent with brand guidelines Email and SMS Communications E-Newsletters and Marketing Emails: Send e-newsletters and other marketing communications through platforms like SendGrid and Hive Draft, format, and schedule email campaigns to ensure timely delivery Transactional Communications: Handle the distribution of transactional communications (e.g., purchase confirmations, event reminders) through relevant platforms Ensure transactional messages are clear, accurate, and on-brand SMS Communications: Send out marketing and transactional SMS communications through platforms such as Attentive Segment recipient groups to target the correct audience effectively Segmentation and Targeting Recipient Segmentation: Process and segment recipient groups based on criteria such as demographics, behavior, and engagement Ensure targeted communications reach the intended audience to maximize impact Operational Execution Deadline Management: Ensure all communications are executed and delivered on time Coordinate with team members to meet project timelines and deadlines Collaboration and Coordination Team Collaboration: Work closely with the Communications Manager to implement communication strategies. Assist in gathering content and feedback from various departments to enhance communication efforts Quality Assurance Proofreading and QA: Review all communications for accuracy, clarity, and consistency Perform quality checks to ensure that all messages are free of errors and align with brand standards Continuous Improvement Feedback and Optimization: Gather feedback on communication performance and suggest improvements Stay informed about industry trends and best practices to enhance communication effectiveness Support hiring, onboarding and training various team members Other duties as required QUALIFICATIONS Proven experience in a communications role, preferably in the entertainment industry Proficient use of Microsoft Office and Google Suite, as well as communication platforms and tools Strong project management and organizational skills Ability to work independently and manage multiple projects simultaneously Ability to navigate the internet as a communication and research tool Professional level of verbal and written communication skills Possess a strong work ethic with a high sense of responsibility in an ever-changing environment Must be able to handle sensitive matters and exercise excellent judgment Ability to work independently and within a team to juggle multiple prioritized tasks Bachelor's degree or equivalent experience WORK ENVIRONMENT Must be able to tolerate loud noise levels & busy environments on site at our events May sit for extended periods of time and work in drastic temperature climates onsite at our events Must be willing to work during evening and weekend hours, as required, to meet deadlines Must be willing to travel as required both domestically and abroad, if required Must have a current passport and be able to travel worldwide without restrictions Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Vibee for a visa. EQUAL EMPLOYMENT OPPORTUNITY Vibee strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law. HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Vibee recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms. Hiring Hourly Rate: $21.50 - $26.00 USD Please note that the compensation information provided is a good faith estimate for this position only. It is estimated based on what a successful Nevada applicant might be paid. It assumes that the successful candidate will be in Nevada or perform the position from Nevada. Similar positions located outside of Nevada will not necessarily receive the same compensation. Insomniac takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees.