Administrative Assistant Job at Just Write in Tampa

JOB OVERVIEW

• Performs various complex administrative/secretarial duties under general supervision, supporting a divisional manager or senior divisional manager and other professional staff of a large division of a company function or operation. May supervise subordinate administrative/clerical staff. As needed, one Administrative Assistant I level position may be authorized to support each divisional manager or senior divisional manager.

POSITION DUTIES

• Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on
• assigned
• area of responsibility, incumbents in the position may perform one or more of the activities described below.
• Performs various complex administrative, secretarial, and confidential functions and duties supporting a divisional manager or senior divisional manager, and other professional staff.
• Composes, proofreads and edits correspondence, memos, spreadsheets, minutes, logs, and reports in final form, for approval or signature of divisional manager or senior divisional manager.
• Reviews and distributes for the divisional manager or senior divisional manager, detailed incoming and outgoing mail, electronic mail, correspondence, and statements.
• Schedules, coordinates and prepares meetings, meeting materials/handouts, appointments and conferences for divisional manager or senior divisional manager.
• Accesses and secures restricted, sensitive and confidential records or information.
• Researches and responds to requests for information and assistance, and determines priority status and refers
• to divisional manager or senior divisional manager, or other professional staff, as needed.
• Plans, organizes and coordinates division wide activities required by divisional manager or senior divisional
• manager, and other professional staff.
• May provide guidance and training, and review the work of others to ensure accuracy, completion and
• timeliness; may supervise lower level administrative/clerical staff.
• May take and transcribe dictation, verbally or from electronic sources; may take department meeting minutes
• for divisional manager or senior divisional manager.
• Performs other related duties as required.

MINIMUM QUALIFICATIONS

• An Associate's degree in Office Administration; and Two years of administrative/secretarial experience.
• Attachment D, Clerical/Administrative/Customer Service Position Descriptions Hillsborough County Aviation Authority
• Staffing Services Pre-Qualification

Or

• An equivalent combination of education, training and experience that would reasonably be expected to provide the job- specific competencies noted below.
• Knowledge of procedures, policies, and rules of assigned division or unit.
• Knowledge of processing administrative and secretarial procedures, such as word processing, files and records
• maintenance, transcription, and other related procedures.
• Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of
• composition and grammar.
• Skill to carry out complex administrative, secretarial, and confidential duties to assist the division manager, senior
• division manager, or other professional staff.
• Skill in the use of computers, computer related software or programs, local networks, databases and internet search
• engines.
• Skill in communication and effective writing.
• Ability to transcribe documents and information from different sources.
• Ability to handle restricted, sensitive and confidential information.
• Ability to serve the public and represent the County with courtesy and professionalism.
• Ability to effectively lead or supervise lower-level administrative/clerical staff.