Administrative Assistant Job at Avantgarde in Washington

POSITION SUMMARY The AvantGarde, LLC (AG) Senior Administrative Assistant provides administrative support to the senior management team and personnel overseeing a variety of civil rights programs on site at USCP. Assignments may include day-to-day operations, such as answering calls, scheduling meetings, drafting correspondence, preparing reports, maintaining records, managing travel authorizations and vouchers, and creating procurement requests. The Administrative Assistant must handle sensitive information confidentially. ESSENTIAL DUTIES AND RESPONSIBILITIES Proofread and edit draft documents for grammar, spelling, punctuation, clarity, and conciseness of content in accordance with departmental format and style, and DOCRs clearances and approvals. Maintain records and files adhering to the Divisions established filing system maintenance guidelines. Receive and disseminate mail, paying close attention to identify the appropriate recipients, date stamping when and where required, and being acquainted with DOCRs areas of oversight to correctly route incoming calls and mail to the respective Divisions/staffs. Enter data into the correspondence/ complaint systems. Preserve confidentiality at all times. Prepare documents from manuscripts and verbal instructions, such as briefings and training materials. Maintain proper, professional business appearance and etiquette while interacting with DOTs internal and external personnel, stakeholders, and visitors to maintain the offices professional image profile. Maintain a healthy, professional workstation/office space. Perform other duties as assigned. QUALIFICATIONS, KNOWLEDGE AND SKILLS High School Diploma and 2-3 years of administrative office experience, or the equivalent combination of education, training and experience. Experience working in a fast-paced environment, prioritizing assignments to meet deadlines, and managing multiple projects. Experience preparing documents from manuscripts and verbal instructions and maintaining records. Ability to work independently to complete tasks. Strong office administration, organizational, time management and multitasking skills. Proficiency using the Microsoft Office Suite of applications. Excellent written and verbal communication, problem solving, and critical thinking skills. Strong teamwork and collaboration skills. Other Specifications Must be willing to work on site, full-time, in Washington, DC. No remote support permitted. Must be able to report for work M-F, 5 days a week, from 8 am to 5 pm with a 30-minute lunch break, unless otherwise advised. Must be able to obtain a Public Trust. Operation of a PC in an office environment. This is a primarily sedentary position. Some bending, light lifting and carrying of equipment may be required