Aston Carter is hiring: Administrative Assistant in Madison

Description: • Provides general administrative support including managing calendars, coordinating meetings and meeting space, owning site distribution lists, arranging travel, completing expense reports etc. • Coordinates hiring of new personnel, including setting up interviews, IT set up, site orientation, work space needs, etc. • Acts as liaison between building management and employees regarding parking, card keys, facility updates, and general business issues. • Maintains departmental files, orders and maintains site office supplies & indirect purchasing. • Reconciles invoices and tracks departmental budget. • Acts as liaison between Corporate HR, Accounting, IT, DEI & Facilities. Assist in carrying out improvements, events, projects, facility organization, etc. • Continuous improvement at a site level. Look for and propose improvements that can be made or are needed at the site. • Coordinate site events/celebrations/lunches. • Maintain office services by aiding the organization of office operations/procedures and service PO placement. Skills: Administrative support, Executive Assistant, Organization, Travel, Administration, Data entry, Customer service, Clerical, Leadership Additional Skills & Qualifications: Strong communication and organization skills; ability to multi-task; demonstrated ability to problem solve; project management; understanding/managing processes; highly proficient in office software (i.e. MS Word, Excel, etc.) and enterprise systems. Experience Level: Expert Level About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.