Laborde Earles is hiring: Executive Assistant in Lafayette

Grow with us! We are featured in Inc. Magazine's prestigious 2023 Inc. 5,000 Fastest-Growing Private Companies List and are the 25th fastest-growing private company in the entire state of Louisiana!

Do you find satisfaction in helping people and making a difference in their lives and the lives of their communities? Laborde Earles is committed to providing quality representation to our clients and being fully attentive to their needs, which starts by providing the same favorable environment for our team members. Join us in standing up for our clients, with our community, by our work, and beside each other!

The Opportunity:

Are you exhilarated by organizing, devising plans, and finding new ways to be effective and efficient? Do you find satisfaction in ensuring the success of others? Are you the dependable, problem-solver that your friends and teammates look to for advice?

We are looking for a self-motivated go-getter who has the vigor and versatility to make things happen. The Executive Assistant works to provideagile, and proactive high-level support to the Partner while facilitating productivity and collaboration. This is an ideal position for an organized and disciplined individual with specific expertise in providing executive support, who would like to join our growing and high performing team. This role requires a big-picture mindset to help streamline scheduling and communication, allowing the Partner to focus on strategic Firm initiatives. A successful candidate for this role will be a strong communicator and problem-solver who, through passionate performance, is dedicated to supporting stability, productivity, and growth for the Firm.

What Winning Looks Like:

1. Accountable to improve business productivity for Partner & Firm through goal alignment and effective collaboration.
   1. Ensure efficient and effective management of Partner's schedule.
      1. Meet with Partner to review weekly agenda and ensure full comprehension of priority tasks.
      2. Coordinate with staff and external parties to schedule meetings, appointments, and events that the Partner should attend and ensure their timely presence, allowing sufficient timing before, during, and after meetings. Follow-up with all parties to avoid last minute cancellations due to conflicts.
      3. Functionally organize daily calendars that best suits the needs of the Partner and the Firm.
      4. Manage travel itineraries and make travel arrangements. This may include but is not limited to booking flights, hotel rooms, rental cars, along with other travel accommodations on an as needed basis. This may also include events or times that take place outside of the workplace and work week.
   2. Provide one-on-one support of general inquiries from the Partner and execute in a timely fashion.
   3. Compile announcements and notes for weekly firm-wide meetings and provide meeting agendas to executives.
   4. Facilitate internal communication by taking timely, complete, and accurate meeting notes for every meeting in which Executive Assistant is a participate and distributing key information.
   5. Coordinate and minimize Partner's interruptions by assisting with emails and phone calls, routing calls and messages, and taking in-depth notes.
   6. Screen calls and messages, including non-client related emails, to determine what would be considered top priority for the Partner and communicate such effectively.
   7. Collaborates with the Ambassador of First Impressions to welcome and direct visitors and clients scheduled to meet with the Partner.
   8. Serve as primary point of contact between staff and Partner, capturing the level of urgency and appropriately arranging meeting.
2. Accountable for administrative tasks for the Partner and Firm.
   1. Prep and maintain the upstairs Executive break room with fresh brewed coffee, beverages, and supplies.
   2. Assist in maintaining mail and paperwork, which may include organizing, filing, coping, scanning, and shredding.
   3. Collaborate with Operations to ensure and manage cleanliness, functionality of technology, and adequate supplies of upstairs conference rooms and break room.
   4. Create and edit forms, documents, and presentations keeping in line with Firm brand guidelines.
   5. Serve as a liaison for documents and materials to be collected, signed, and/or distributed.
   6. Assist in coordinating Firm events or private events for the Partners as necessary and requested by the Partner that aligns.
   7. Performs other duties as assigned by the Partner.

Skills Needed to Win:

• Be a Strategic Partner: Align tasks and initiatives with the Partner's values and focuses while taking ownership of both successes and failures with an entrepreneurial mindset.
• Be Proactive: Have a sense of urgency and anticipate needs and next steps with the big picture in mind.
• Communicate: Excellent interpersonal & customer service skills, both verbal & written.
• Present Solutions: Be resourceful to problem solve and generate solutions both independently and collaboratively.
• Be Honorable: Ability to act with integrity, professionalism, and confidentiality and display good judgement, positivity, and willingness to roll your sleeves up whenever needed and go the extra mile.
• Be Detail-Oriented: Excellent attention to detail and forward-thinking mindset.
• Be Calm, Cool, and Collected: Ability function well in a high-paced environment and shift course with grace and professionalism when best-laid plans go awry or you are presented with roadblocks.

Preferred Education & Experience:

• Bachelor's degree in business, legal, or other relevant field.
• Proficient in Microsoft Office Suite with an ability to learn new or updated software(s).
• Five years of experience in a strategic executive support role.
• Proven ability to problem solve and make sound decisions.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

The Perks of Being Part of Our Laborde Earles Community:

• Optional Firmwide events allowing you to play as hard as you work, such as Crawfish Boils, Christmas parties, Retreats, and more!
• Work-life balance is encouraged as we consider 36.5 hours your full-time requirement and we rarely exceed a 40-hour workweek. We prefer you work to live, not live to work.
• We celebrate life's little (& big) moments with you from birthdays & work anniversaries to marriages and births, as well as, support you when the going gets tough from procedures/hospitalizations to loss of a loved one.
• Collaboration and team member rapport is cheered and emboldened.
• We offer many competitive benefits upon eligibility waiting periods:
  • Company-paid Short-term disability & Life/AD&D;
  • Health, vision, dental, long-term disability, critical illness, and additional life insurance policies upon eligibility waiting periods;
  • 401(k) and profit sharing options upon eligibility waiting periods;
  • PTO, paid holidays (11), and paid maternity leave;
  • Health Savings Account (HSA), Flexible Spending Accounts (FSA), including dependent care;
  • Employee Assistance Program (EAP).

Who We Are

We are a team and community-oriented personal injury law firm dedicated to winning for our clients who have had their lives turned upside down from injuries through no fault of their own. With multiple offices across Louisiana, we focus on ensuring people get maximum monetary compensation for various types of personal injuries or loss of a loved one from incidents like car wrecks, truck accidents, offshore, and workplace injuries. Our founders joined forces to build the premier law firm in Louisiana. With over 250 years of combined experience, our attorneys have earned a powerful reputation and have been nationally recognized as top trial lawyers. As a dedicated and high-performing team, we pride ourselves in our core values: All In, Work Hard, Play Hard, Honorable, Cutting Edge, Community, and Winners, Not Whiners. With all the proper tools in place, our mission is to stand up for our clients, stand with our community, stand by our work, and stand beside each other. You may begin your journey with Laborde Earles for many different reasons, but you stay for the team.