Executive Administrative Assistant Job at MSB Analytics, Inc. in Silver Spring

MSB Analytics Inc., a Certified Woman Owned Small Business (WOSB), and is a nationally recognized company with services in several states. Over the past 18 years, MSB Analytics, Inc. has built a solid management structure accommodating change, arising from rapid growth and invested in a comprehensive, competitive benefits program for its workforce. MSBA has been nominated for many awards, including Huntsville Chamber of Commerce "Best Places to work" 2014 -2016, Top Contender. We made the National Inc. 5000 list, ranking #531, #609 and #1,827 for 2016, 2017, and 2018, respectively. We obtained a 97% Customer Satisfaction rating from nationally recognized Dun and Bradstreet, 2015 and are rated A+ with the Better Business Bureau.

MSB Analytics is searching for an experienced Executive Administrator to support our DoD customer in Silver Spring, MD. Candidate must be proficient in with Microsoft Office Suites to include Teams, Share Point and Power Point. This is a highly visible position working with ranked military personnel on a daily basis. The ideal candidate will have a working knowledge and experience using the DoD (Navy) Standard Subject Identification Code to compile, format and prepare sensitive and confidential documents. Additionally, the ideal candidate will have a working knowledge to perform a variety of administrative tasks, and the aptitude to learn the various software programs used internally to manage task flow. Having a tactful demeanor and professional appearance are essential.

Essential functions:

Daily Tasks and essential functions

• Researches, compiles, assimilates, and prepares confidential and sensitive documents.
• Generates error free correspondence, tracks and manages its flow throughout the organization's digital processing system.
• Knowledge of DoD or DON Military Manpower Reporting Systems.
• Attends key meetings and records publish error free minutes.
• Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organize and prioritize documents.
• Receives and screens incoming calls and visitors, determine priority status, and make referrals to appropriate staff or provide requested information.
• Compiles and maintains records, statistical information, and reports.
• Establishes and maintains various filing and records management systems.
• Maintains accurate file plans IAW DON governing policies.
• Verifies accuracy of information in databases.
• Greets and assists visitors.
• Processes daily attendance reports.
• Maintains polite and professional communication via phone, e-mail, and mail.
• Resolves day-to-day administrative, and operational matters.
• Maintains and updates calendar, schedule Microsoft Teams meetings, and takes minutes.
• Required education and experience:
• Minimum of an associate degree in any field of study or at least three years of experience with management and administrative services.

Other Requirements:

• Must be a US Citizen with a Public Trust.
• Must have attention to detail and a good proofreader.
• Develop and sustain a level of professionalism among staff and client.
• Demonstrated professional skill in written and oral communications.
• Demonstrated ability to work independently and as part of a team.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Experience exercising discretion and confidentiality with sensitive company information.
• Familiar with digital filing and segregating correspondences.
• Proficiency with Microsoft Word, Excel, and PowerPoint software.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefit Package: MSB Analytics, Inc. has a comprehensive, competitive benefits offering that includes the following key features and benefits that promote employee retention:
• Medical, Dental, STD, LTD, Vision, Life, ADD, 401K match.

For much more visit our web-site: www.msbainc.com.

All positions at MSB Analytics, Inc. are subject to background investigations. Employment is contingent upon a favorable background investigation result. MSB Analytics, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulties applying for a position and you need an accommodation due to a disability, please contact MSBA.

MSB Analytics, Inc. abides by the equal employment opportunity clause 41 CFR 60-300. 5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

MSB Analytics, Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, and gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.