Events Coordinator

"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".

Job Title: Part-Time - Events Coordinator

Duration: 06 Months (Estimated Start: 06-Jan-2025, Estimated End: 25-Jul-2025)

Location: Stanford, CA 94305 (Hybrid)

Schedule: PART-TIME (20-25 hours a week)

Shift timing/schedule: Day-time shift; may vary based on the activities assigned. Occasional evening or weekend work will be required. This may involve travel to off-site locations for events.

Working Conditions: It may require state/national travel. Occasional work on evenings and weekends.

Pay Rate Range: $20/hr - $25/hr on w2

Job Description:

The Event Coordinator is responsible for the end-to-end planning and execution of CME events, ensuring the delivery of high-quality live in-person and virtual activities. This role involves logistics management, vendor coordination, budget tracking, and effective communication with diverse stakeholders. Candidates must reside within a reasonable driving distance from Client and thrive in a collaborative, fast-paced environment.

Requirements:

• Top 3 requirements to hire
• The candidate is no further than ~30-40 miles from 1520 Page Mill Rd.
• Demonstrated and recent experience planning and executing events and managing the logistics, specifically non-wedding events (i.e., conferences, and seminars).
• Knowledge of Microsoft Office Suite and other online documents.
• Excellent interpersonal, communication, time management, and customer service skills. Must be well-organized and detail-oriented.

Responsibilities:

• Plan and manage CME events, including:
• Live, in-person conferences
• Virtual webinars and activities
• Full-day educational events
• Oversee event logistics such as registration, attendee tracking, presentation material preparation, and pre-and post-event evaluations.
• Lead planning meetings with faculty; document action items and decisions.
• Coordinate vendor services (e.g., catering, A/V support, venue setup).
• Provide on-site support during events to ensure smooth execution.
• Research and recommend event locations; evaluate alternatives as needed.
• Track invoices, receipts, and budgets, assisting with monthly reconciliation.

Education and Experience:

• Minimum of four years of relevant experience or combination of education and experience.
• Bachelor's degree preferred; marketing and communication background a plus.

Knowledge, Skills, and Abilities:

• Excellent written and oral communication skills
• Demonstrated success in planning events
• Ability to manage shifting priorities and handle numerous time-sensitive projects with multiple deadlines
• Ability to work independently and as part of a team
• Demonstrated ability in problem-solving, taking initiative, judgment, and decision-making
• Excellent interpersonal, communication, time management, and customer service skills. Must be well-organized and detail-oriented
• Knowledge of Microsoft Office Suite and Google Workspace tools.
• Ability to interact with a broad spectrum of contributing groups and customers

Physical Requirements:

• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally, kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lifting/carrying/pushing/pulling objects that weigh 21-40 pounds.
• Drive vehicle day and/or night with a non-commercial license.

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.