Academic Administrative Officer Job at Puzzle Box Academy in Rockledge

Salary: $41,600 per year

Are you a detail-oriented professional passionate about creating an organized and welcoming environment for students, parents, and staff? Join our team as an Academic Administrative Officer, where you’ll play a vital role in supporting the day-to-day operations of our school and clinic. This position works closely with the Director of Educational Services and Clinical Director to ensure a seamless and efficient experience for everyone in our community.

We are seeking a highly motivated individual with exceptional organizational and communication skills. Prior preschool experience is required, as this role supports our early intervention students and clients.

 

Key Responsibilities

• Administrative Support: Manage office and appointment calendars, provide daily schedule updates, and handle routine clerical tasks.
• Meeting Coordination: Take and transcribe minutes for meetings, conferences, and official functions as needed.
• Parent & Staff Relations: Serve as the first point of contact for parents and staff, addressing routine inquiries and concerns.
• HR & Compliance: Process HR paperwork (e.g., incident reports, timecards) promptly and audit client and student files for compliance.
• Purchasing & Inventory: Process purchase requests, maintain supply inventories, and distribute deliveries.
• Scheduling & Reporting: Prepare staff and client calendars, monitor client attendance, and generate punctuality reports.
• Facility Management: Coordinate custodial and maintenance activities to maintain a clean and productive environment.
• Tours & Community Liaison: Schedule and conduct tours, follow up with prospective parents, and maintain a tour tracking spreadsheet.
• Event Support: Assist in planning and coordinating team meetings, fundraisers, and other events.
• Documentation & Systems: Utilize Microsoft Office Suite, Procare, and FACTs to maintain records, generate reports, and ensure data accuracy.
• Other Duties: Perform additional responsibilities as assigned to support the team and organization.

 

Qualifications

• Education: High School Diploma required; Associate's Degree preferred.
• Experience:
• At least 2 years of relevant administrative experience.
• Prior experience in a preschool or early intervention setting.
• Familiarity with ABA therapy or working with children with autism is a plus.
• Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Excel, SharePoint, PowerPoint), Procare, and FACTs.
• Typing Speed: Minimum of 35 WPM with legible handwriting.
• Communication: Excellent written and oral communication skills.
• Personal Attributes: Flexible, reliable, and capable of handling sensitive information with professionalism.

 

Benefits

We value and support our employees with a comprehensive benefits package, including:

• Company-Paid Health Benefits: Option for additional coverage available at cost to the employee.
• Mental Health Days: Earn up to 4 paid mental health days per year.
• PTO Accrual: 40 hours of paid time off that accrues.
• Professional Development: Opportunities to grow and advance your skills in a supportive environment.

 

Why Join Us?

• Be part of a supportive team dedicated to making a positive impact on the lives of children and families.
• Work in a dynamic, rewarding environment where every day brings new opportunities to learn and grow.
• Enjoy competitive pay and a company culture that prioritizes work-life balance.

If you meet these qualifications and are ready to make a difference, we encourage you to apply today!

 

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person