Operations Director - St Stanislaus Kostka - Goose Island

Job Category : Operations Requisition Number : OPERA001822 Posted: July 8, 2024 Employment Type: Full-Time Locations Chicago, IL 60642, USA Description The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake county, a geographic area of 1,411 square miles. The Archdiocese has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. Its 150+ elementary and secondary schools comprise one of the largest U.S. private school systems, with 96 U.S. Department of Education Blue Ribbon Awards. The Operations Director (OD) will be a practicing Catholic, supporting the Catholic Church teachings, mission, and values, serving as the professional administrator and strong strategic leader at one or more parishes of the Archdiocese of Chicago. The OD assists the pastor with the stewardship of the human, financial, and physical resources of the parish, in accordance with Archdiocesan policies and guidelines. This role will be responsible for the leadership and team building of operations staff, including bookkeepers, office, and maintenance staff. In this critical role, the OD will possess a Service Mindset while being entrusted with highly confidential information, working closely with the Pastor and Principal, where applicable, and the Director of Vicariate Operations, to drive positive financial and operational performance of the Parish. The OD demonstrates the ability to identify opportunities for improvement, evaluate issues and situations, and propose and implement recommendations/solutions. Responsibilities Financial Management Prepares, evaluates, and communicates the Parish (church & school) budgets, annual reports, profit & loss, balance sheet, accounts receivable, accounts payable, and general ledger. Develops monthly variance reports and reforecasts, reviewing all reports with the Pastor and Principal (as applicable). Ensures proper internal controls are in place and followed. Serves as Parish representative to banks, manages accounts, and identifies and resolves discrepancies. May perform bookkeeping functions including but not limited to payables and receivables and all other Parish (church and school) revenue and expenses. Oversees purchasing, contract negotiations, and vendor relationships. Acts as the staff liaison to Parish Finance Council; supports School Board as applicable and necessary. Coordinates capital campaign pledges and collections, fundraising events, pledge drives, Parish offertory collections, and stewardship. Confirms that all federal, state, and local taxes are paid in accordance with regulations. School Support Develops and manages the school economic model to assess the financial impact of initiatives (e.g., enrollment vs. tuition price vs. discounts vs. cost). Supports the principal in developing assumptions for the annual budget. Reforecasts school finances each fall after enrollment season. Supports and assists the Principal and Pastor in all school financial management matters, including tuition setting, collection processes, and financial aid processes. Tracks and manages expenses. Serves as a member of the School Financial Aid Committee. Buildings Management Manages major repairs, renovations, and capital projects in accordance with Archdiocesan policies. Acts as liaison to Archdiocesan administrative agencies. Manages custodial maintenance functions. Acts as a resource for the Building Committee. Responsible for Parish security, leasing, rental, and use of Parish facilities, acting as a liaison to local government agencies. Human Resources Management Works closely with the Vicariate Human Resource Manager regarding all HR policies. Manages payment of salaries and benefits. Oversees the management of the Parish office (as applicable). Manages the Parish office staff and employee performance, including completion of performance management practices. Evaluates support staff through yearly performance reviews. Oversees implementation of guidelines and policies for volunteers. Communication/Information Directs/oversees preparation of publication of relevant information presented on the Sunday Bulletin. Oversees the maintenance of the Parish census and database. Maintains Information Technology including but not limited to computers, internet, telephone, copiers, etc. Oversees the management of Parish operational and financial records. Project/Team Management Manages Parish project plans; identifies needs and required action, tracks and communicates status to relevant stakeholders, identifies challenges to plan progress and completion, and implements necessary corrections. Organizes and facilitates weekly staff meetings to ensure all necessary information such as project plan status, new assignments, and status of regular responsibilities is communicated to team members in a timely manner. Brings ideas, plans, and best practices to the Parish from Vicariate and Archdiocesan meetings. Requirements Must be Catholic and demonstrate understanding, respect, and support of the Catholic Church teaching, mission, and values. Experience in Accounting, Finance, or related business practices. Able to identify opportunities for improvement, evaluate issues and situations, and propose and implement recommendations/solutions. Strong proficiency in QuickBooks and Microsoft Office, especially Excel. Experience in Human Resources practices, including people leadership, interviewing and selection, and policy application. Ability to be entrusted with highly confidential information. Preferred Experience with a not-for-profit organization or in Church management. Qualifications Education Preferred Bachelors or better in Accounting or related field. Bachelors or better in Business or related field. Bachelors or better in Finance or related field. #J-18808-Ljbffr