Senior Administrative Assistant, Genetics, Hybrid

GENERAL SUMMARY/ OVERVIEW STATEMENT:

This position will support several research labs within the Division of Genetics. The ideal skill set includes experience in project management, administration within a research and clinical division, lab / operations / facilities management, superb organizational and team building skills, and a commitment to working with a group of highly motivated scientists and administrative professionals. The Division of Genetics currently has ~250 faculty and research staff members with annual research expenditures of more than $26.5M. The position requires a comprehensive understanding of federal, divisional and hospital policies as well as a high degree of initiative and independent judgment as well as the upmost discretion and professionalism.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

•    Serve as single point of support for division investigators and their labs. Provide support for various research programs within the Division of Genetics. 
•    Schedule and organize complex activities such as arranging for travel.
•    Responsible for administrative and office support, handling the on-boarding of new hires, assisting staff with any organizational/policy/procedure questions. Manage onboarding for lab members in conjunction with Division support.
•    Facilitate the smooth operation of the labs on a daily basis through efficient office management and supporting all administrative needs. Assist researchers by placing orders for equipment, laboratory, and office supplies. Interface with vendors, manage orders, and liaise with Accounts Payable and Purchasing Departments as needed. Process all check requests, employee reimbursements and invoices in a timely manner.
•    Ensure adherence to all Division policies and procedures. Take initiative to follow up on matters independently. Bring all matters that require review or action to the appropriate contact. Communicate any issues through the proper channels in a timely manner. Regularly handle confidential information. 
•    Organize and maintain PI and Lab files.
•    Provide cross-coverage, as needed.
•    Assists with training and orienting staff as needed.
• Perform all other duties and assignments and special projects, as requested.