TEXAS COMMISSION ON LAW
Accountant IV
TEXAS COMMISSION ON LAW, Austin, Texas, us, 78716
Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00044076 You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
GENERAL DESCRIPTION This onsite position serves as an Accountant and Purchaser in the Finance Division.Performs highly complex (senior level) purchasing and procurement work.Primary duties involve accounting, deposits, procuring commodities, equipment, and services using guidelines, rules, policies, and laws. Maintains detailed records of requisitions, purchase orders, and correspondence. Works closely with staff to prioritize workloads, maintains a shared Outlook mailbox, submits purchasing-related reports, and processes procurements in a timely manner, and perform HUB activities. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Essential Job Functions: Reviews requisitions for completeness and research vendor pricing for products and services in accordance with Comptroller rules. Enters requisitions into the Centralized Accounting and Payroll/Personnel System (CAPPS). Processes procurements using the most applicable and cost-effective purchasing methods based on laws, policies, and guidelines. Responds to phone and e-mail inquiries from requesters and other staff regarding the status of requisitions, purchase orders, and the delivery of goods; promptly resolves purchasing-related issues. Supports Historically Underutilized Business (HUB) outreach and assists agency with meeting HUB goals. Assists with writing or obtaining clear specifications for goods and services. Assists with and provides guidance on the processing of competitive procurements in accordance with purchasing rules and guidelines. Assists with bid tabulations and evaluates information or bid responses. Assists with negotiating best value and award determination. May gather, review, and/or submit various purchasing reports, including but not limited to: state-use, contracts, and vendor performance. Assists in development of new vendor relationships and may participate in forums. Assists with monitoring legal and regulatory requirements pertaining to purchasing and procurements. Assists in writing procedures related to agency processes for purchasing, receiving and procurement reports. Maintains thorough knowledge of State purchasing rules and regulations. Maintains a high level of professionalism and provides efficient and effective customer service. Performs related work as assigned and complies with all TCOLE policies. Monitor legal and regulatory requirements for purchasing. Monitor and track contractors performance.Resolve procurement issues and participate in and assist in dispute resolution processes. Oversee receiving, storing, and issuing of items purchased. Maintain requisitions and purchase voucher logs. Prepares and distributes bid invitations to vendors. Maintain vendor files and contracts. Assist agency staff in understanding and following the purchasing process. Performs data entry, receives cash, prepares deposit slips and maintains cash control records. May prepare general journal entries, cash and refund related vouchers, and revenue allocation documents to include analyzing electronic transactions. Assists with ongoing inventory of equipment and supplies. Maintains records and filing systems, which include performing records retention work and coordinating with staff on disposal of records according to the agency retention schedule. Compiles and distributes accounting reports and spreadsheets pertaining to such matters as cash receipts, daily mail volume, and refunds of revenue. Maintains, scans, and secures accounting documents. Pulls documents and downloads/uploads files. Audits accounting and financial documents for accuracy and compliance with departmental policies and procedures and with state and federal statutes. Classifies, codes, posts, and balances a complex volume of revenue documents and records. Reconciles revenue batches, logs or schedules, and reports findings. May recommend improvements, adaptations, or revisions to the internal revenue systems and accompanying procedures. May travel up to 5% of the time. May drive and travel to attend and represent the Commission at meetings, seminars and conferences. Travel by car (may include flying). May include overnight travel. Qualifications: Qualifications Minimum Qualifications: Graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field is required. One year of Experience may be substituted for one year of education. Three (3) years of full-time purchasing experience for a state agency. Experience utilizing an automated purchasing system (CAPPS or Peoplesoft). Experience with Microsoft Office suite (Outlook, Word, Excel). Certified Texas Contract Developer (CTCD) certification or must be obtained within six months of starting this position. Preferred Qualifications: Five (5) years of full-time State of Texas purchasing experience. Experience with Centralized Accounting and Payroll/Personnel System (CAPPS) and/or USAS. Current certification as a CTCD. Current Certified Texas Contract Manager (CTCM). Knowledge, Skills, and Abilities (KSAs): Knowledge and experience with purchasing methods and procedures. Knowledge and experience with formal, competitive solicitations for a State of Texas agency. Knowledge and experience with principles of accounting and business. Skill in handling multiple tasks, prioritizing, and meeting deadlines. Skill in effective written and verbal communication. Skill in exercising sound judgement and effective decision making. Ability to receive and respond positively to constructive feedback. Ability to work cooperatively with other in a professional office environment. Ability to maintain CTCD and/or CTCM certification. Employment Conditions: Must be able to obtain CTCD certification within 6 months of employment. Must maintain CTCD certification. Operates standard office equipment. Required to move items weighing up to 40 pounds. Valid drivers license, acceptable driving record MILITARY OCCUPATIONAL SPECIALTY CODES can be found at: http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions VETERANS PREFERENCE: If you choose to claim veterans employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. FOR NEW HIRES/REHIRES: Health insurance is available the 1st of the following month after a 60-day waiting period.TO APPLY:Application may be completed at:Job Search (taleo.net) APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to sign in (Link: https://capps.taleo.net/careersection/407/jobsearch.ftl?lang=en). PLEASE NOTE: All applications must contain complete job histories, which in
GENERAL DESCRIPTION This onsite position serves as an Accountant and Purchaser in the Finance Division.Performs highly complex (senior level) purchasing and procurement work.Primary duties involve accounting, deposits, procuring commodities, equipment, and services using guidelines, rules, policies, and laws. Maintains detailed records of requisitions, purchase orders, and correspondence. Works closely with staff to prioritize workloads, maintains a shared Outlook mailbox, submits purchasing-related reports, and processes procurements in a timely manner, and perform HUB activities. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Essential Job Functions: Reviews requisitions for completeness and research vendor pricing for products and services in accordance with Comptroller rules. Enters requisitions into the Centralized Accounting and Payroll/Personnel System (CAPPS). Processes procurements using the most applicable and cost-effective purchasing methods based on laws, policies, and guidelines. Responds to phone and e-mail inquiries from requesters and other staff regarding the status of requisitions, purchase orders, and the delivery of goods; promptly resolves purchasing-related issues. Supports Historically Underutilized Business (HUB) outreach and assists agency with meeting HUB goals. Assists with writing or obtaining clear specifications for goods and services. Assists with and provides guidance on the processing of competitive procurements in accordance with purchasing rules and guidelines. Assists with bid tabulations and evaluates information or bid responses. Assists with negotiating best value and award determination. May gather, review, and/or submit various purchasing reports, including but not limited to: state-use, contracts, and vendor performance. Assists in development of new vendor relationships and may participate in forums. Assists with monitoring legal and regulatory requirements pertaining to purchasing and procurements. Assists in writing procedures related to agency processes for purchasing, receiving and procurement reports. Maintains thorough knowledge of State purchasing rules and regulations. Maintains a high level of professionalism and provides efficient and effective customer service. Performs related work as assigned and complies with all TCOLE policies. Monitor legal and regulatory requirements for purchasing. Monitor and track contractors performance.Resolve procurement issues and participate in and assist in dispute resolution processes. Oversee receiving, storing, and issuing of items purchased. Maintain requisitions and purchase voucher logs. Prepares and distributes bid invitations to vendors. Maintain vendor files and contracts. Assist agency staff in understanding and following the purchasing process. Performs data entry, receives cash, prepares deposit slips and maintains cash control records. May prepare general journal entries, cash and refund related vouchers, and revenue allocation documents to include analyzing electronic transactions. Assists with ongoing inventory of equipment and supplies. Maintains records and filing systems, which include performing records retention work and coordinating with staff on disposal of records according to the agency retention schedule. Compiles and distributes accounting reports and spreadsheets pertaining to such matters as cash receipts, daily mail volume, and refunds of revenue. Maintains, scans, and secures accounting documents. Pulls documents and downloads/uploads files. Audits accounting and financial documents for accuracy and compliance with departmental policies and procedures and with state and federal statutes. Classifies, codes, posts, and balances a complex volume of revenue documents and records. Reconciles revenue batches, logs or schedules, and reports findings. May recommend improvements, adaptations, or revisions to the internal revenue systems and accompanying procedures. May travel up to 5% of the time. May drive and travel to attend and represent the Commission at meetings, seminars and conferences. Travel by car (may include flying). May include overnight travel. Qualifications: Qualifications Minimum Qualifications: Graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field is required. One year of Experience may be substituted for one year of education. Three (3) years of full-time purchasing experience for a state agency. Experience utilizing an automated purchasing system (CAPPS or Peoplesoft). Experience with Microsoft Office suite (Outlook, Word, Excel). Certified Texas Contract Developer (CTCD) certification or must be obtained within six months of starting this position. Preferred Qualifications: Five (5) years of full-time State of Texas purchasing experience. Experience with Centralized Accounting and Payroll/Personnel System (CAPPS) and/or USAS. Current certification as a CTCD. Current Certified Texas Contract Manager (CTCM). Knowledge, Skills, and Abilities (KSAs): Knowledge and experience with purchasing methods and procedures. Knowledge and experience with formal, competitive solicitations for a State of Texas agency. Knowledge and experience with principles of accounting and business. Skill in handling multiple tasks, prioritizing, and meeting deadlines. Skill in effective written and verbal communication. Skill in exercising sound judgement and effective decision making. Ability to receive and respond positively to constructive feedback. Ability to work cooperatively with other in a professional office environment. Ability to maintain CTCD and/or CTCM certification. Employment Conditions: Must be able to obtain CTCD certification within 6 months of employment. Must maintain CTCD certification. Operates standard office equipment. Required to move items weighing up to 40 pounds. Valid drivers license, acceptable driving record MILITARY OCCUPATIONAL SPECIALTY CODES can be found at: http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions VETERANS PREFERENCE: If you choose to claim veterans employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. FOR NEW HIRES/REHIRES: Health insurance is available the 1st of the following month after a 60-day waiting period.TO APPLY:Application may be completed at:Job Search (taleo.net) APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to sign in (Link: https://capps.taleo.net/careersection/407/jobsearch.ftl?lang=en). PLEASE NOTE: All applications must contain complete job histories, which in