Executive Assistant Job at Northwestern Mutual in Milwaukee

At Northwestern Mutual, we are strong, innovative and growing. We invest in our people. We care and make a positive difference.

We are seeking a highly organized and proactive Executive Assistant to support the VP, Chief of Staff, Office of the CEO. The ideal candidate will be a master of multitasking, with exceptional communication skills and an unwavering attention to detail. This position requires a high level of discretion, professionalism, and the ability to work collaboratively in a fast-paced, dynamic environment.

Primary Duties and Responsibilities:

* Performs a variety of office maintenance and administrative functions; manages schedules and business travel, maintains supplies, prepares invoices and monitors expenses/budgets, takes minutes, manages operational logistics, etc.

* Proactively establishes, refines, and documents consistent processes and procedures.

* Coordinates team meetings/committee meetings and events; prepares agenda, materials, etc.

* Prepares and provides information needed; prepares reports, collects and analyzes information, prepares presentations, etc.

* Assists in the employee experience by coordinating employee events, team communication, and onboarding/orientation to the team.

* Works on or may lead projects as requested.

* Seamlessly collaborates closely with the entire administrative team of the OCEO.

* Other team-specific duties as assigned.

* Maintains strict confidentiality in handling materials and highly sensitive information.

Requirements:

* Five or more years of Executive Assistant experience.

* Associate's degree or specialized training or equivalent experience; college degree preferred.

* Proficient in MS Office at advanced levels.

* High degree of organization and planning skills.

* Excellent written and verbal communication skills.

* Ability to apply good judgment in making independent decisions and coordinating information.

* Ability to handle and manage multiple priorities and adapt to rapidly changing needs and priorities.

* Significant comfort with ambiguity and new situations.

* Creates a positive, collaborative, and service-oriented working environment.

#LI-Hybrid

Compensation Range:

Pay Range - Start:

$24.60

Pay Range - End:

$45.69

Northwestern Mutual pays on a geographic-specific salary structure and placement in the salary range for this position will be determined by a number of factors including the skills, education, training, credentials and experience of the candidate; the scope, complexity as well as the cost of labor in the market; and other conditions of employment. At Northwestern Mutual, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. Please note that the salary range listed in the posting is the standard pay structure. Positions in certain locations (such as California) may provide an increase on the standard pay structure based on the location. Please click here for additional information relating to location-based pay structures.

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We are an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, disability, age or status as a protected veteran, or any other characteristic protected by law.

If you work or would be working in California, Colorado, New York City, Washington or outside of a Corporate location, please click here for information pertaining to compensation and benefits.