NAACP
Executive Assistant, Procurement and Contracts Job at NAACP in Baltimore
NAACP, Baltimore, MD, United States
Position Title: Executive Assistant, Procurement & Contracts
Supervisor: Executive Procurement Officer
Location: Baltimore, MD
Travel: Minimal
Job Classification: Non-Union
Position Summary
Founded in 1909, the NAACP is the nation's oldest and largest civil rights organization. The NAACP Empowerment Programs, Inc. ("NAACP EPI"), the 501c(3) programs arm of the National Association for the Advancement of Colored People ("NAACP"), a nonprofit, membership-based, civil rights advocacy organization, seeks an highly experienced Executive Assistant to support the Executive Procurement Officer.
Ideal candidate must be knowledgeable of concepts, practices, and procedures and use such skills to maintain the Association's Procurement and Contracts division by formulating research and administrative procedures. Develop business memos and correspondence; Interface with high-level internal and external contacts with considerable autonomy; prioritize and organize information for presentation to management/board include working with and other program personnel to gather pertinent information and format it into useable presentations of report and manuals; organize and arrange the logistics of a variety of complex meetings; refer or personally attend to visitors inquiries and actions that require executive attention.
Responsibilities/Duties
Provide day-to-day management of administrative policies and procedures as set forth by the Executive Procurement Officer with particular oversight over inter-departmental coordination.
Oversee the effectiveness of other departments of the Association with respect to inter-departmental coordination
Periodically assess internal administrative components of the Association and provide recommendations for more efficient daily functions
Develop recommendations for implementation of office administrative procedures, communications, and presentation
Create and recommend mechanisms that support effectiveness in daily operations and staff development to consistently produce in the Association's environment of multi-project management
Monitor budget reconciliation and make recommendations on ways to increase administrative efficiencies
Coordinate the reproduction of materials needed for National Board meetings, national, regional and state conventions and conferences, as well as other meetings or events specified by the Executive Procurement Officer
Manage and coordinate DocuSign documents as it relates to contracts
All other duties that may be assigned by the Executive Procurement Officer
Qualifications
Education/Professional Experience
Bachelor's degree or equivalent experience, preferred
Minimum 5 years of administrative or business experience
Non-profit experience preferred
Well organized with strong professional, interpersonal and multi-tasking skills
Ability to handle and respect confidential information
Knowledge of information systems and the supporting infrastructure of computers, data sources and desktop software
Must be able to manage multiple projects, service oriented and be aware of the needs and concerns of the program/s
Excellent communication (including written and oral) skills
Proficient in using MS Office
Ability to manage multiple assignments while being detail oriented and flexible
Supervisor: Executive Procurement Officer
Location: Baltimore, MD
Travel: Minimal
Job Classification: Non-Union
Position Summary
Founded in 1909, the NAACP is the nation's oldest and largest civil rights organization. The NAACP Empowerment Programs, Inc. ("NAACP EPI"), the 501c(3) programs arm of the National Association for the Advancement of Colored People ("NAACP"), a nonprofit, membership-based, civil rights advocacy organization, seeks an highly experienced Executive Assistant to support the Executive Procurement Officer.
Ideal candidate must be knowledgeable of concepts, practices, and procedures and use such skills to maintain the Association's Procurement and Contracts division by formulating research and administrative procedures. Develop business memos and correspondence; Interface with high-level internal and external contacts with considerable autonomy; prioritize and organize information for presentation to management/board include working with and other program personnel to gather pertinent information and format it into useable presentations of report and manuals; organize and arrange the logistics of a variety of complex meetings; refer or personally attend to visitors inquiries and actions that require executive attention.
Responsibilities/Duties
Provide day-to-day management of administrative policies and procedures as set forth by the Executive Procurement Officer with particular oversight over inter-departmental coordination.
Oversee the effectiveness of other departments of the Association with respect to inter-departmental coordination
Periodically assess internal administrative components of the Association and provide recommendations for more efficient daily functions
Develop recommendations for implementation of office administrative procedures, communications, and presentation
Create and recommend mechanisms that support effectiveness in daily operations and staff development to consistently produce in the Association's environment of multi-project management
Monitor budget reconciliation and make recommendations on ways to increase administrative efficiencies
Coordinate the reproduction of materials needed for National Board meetings, national, regional and state conventions and conferences, as well as other meetings or events specified by the Executive Procurement Officer
Manage and coordinate DocuSign documents as it relates to contracts
All other duties that may be assigned by the Executive Procurement Officer
Qualifications
Education/Professional Experience
Bachelor's degree or equivalent experience, preferred
Minimum 5 years of administrative or business experience
Non-profit experience preferred
Well organized with strong professional, interpersonal and multi-tasking skills
Ability to handle and respect confidential information
Knowledge of information systems and the supporting infrastructure of computers, data sources and desktop software
Must be able to manage multiple projects, service oriented and be aware of the needs and concerns of the program/s
Excellent communication (including written and oral) skills
Proficient in using MS Office
Ability to manage multiple assignments while being detail oriented and flexible